Category: SDG Board Minutes (page 3 of 4)

March 2 2021 – SDG Executive Meeting Minutes

April 9, 2021 / Kevin Baribeau / Comments Off

Present: SC, WC, CM, KB, JW, KP, ML, JL, Ty, Alex, JC joined late

Regrets: Andy P,

Note Taker: Casey

Agenda Item	Notes	Action/Decision Follow-up
Call to order	SC call to order 9:09, Scott to chair meeting in JC’s absence
Accept last meeting minutes	motion to accept, ML. 2nd KP
New business	Possible new sponsor, ML
Presidents report	Nothing new. Excited for the warm weather.
Course Dev	Received application form to apply for city funding for signage. Andy is 50% done sign design. New pin loc at Diefenbaker: layout pins and suggested pin loc on a map to send to the board, then the City. We can expose membership to the layout at the membership drive and take feedback. Haven’t heard back from Donna community assoc.	SC to move foreword layout of Diefenbaker and Application for signage funding.
Membership Dev.	Registration page is live.
Leagues	Found an intown place to do tags. Finalizing schedule, will post on the web site Plan to go ahead with pre-league.	Kris, will post schedule on line. Tags to be ordered before start of league.
Sport development	Opened up Junior program registration on Feb 22. 22/28 spots are full. 20 are juniors. Sponsors: escape (TBD), Disc Store ($10 gift card sponsor originally, upped it to $15-20USD), Disc Golf Strong (activities and some giveaways), Prodigy (some discs, maybe custom print, and swag?), also some local businesses on 8th st (Should be a few). 9 Coaches have signed up, Disc store 50% off coaches jerseys. Please help pump sponsors.
Tournament	Some trouble with Disc golf scene, JL is helping to sort out the tech. Membership drive is ready to open tonight, this is 60 days notice. Multiple divisions depending on registration. Flex tee-time. Membership fee +$5 am, $10 pro. Can have a mix of different divisions on one card via udisc scoring. Will start on other tournaments. Need to hear back from Chris Hoyt, our provincial rep. Escape Sports is the title sponsor (Escape Sports Open, for Saskatoon Open). Could be a B-tier easily? Will form a small committee. WP: working on a 1-day Women’s tournament may 8.	KP: Build a sponsorship sheet
Communications		KB: To put sponsors on website, will wait for list incoming on 2021. JL will help Will build a schedule that can be posted on line, may put QR codes at courses?
Finance	Cheques have been deposited. Looking at signing authority. Need a quote from Escape for Donna #3 basket.	SC will ask Escape for quote. JC will work with Kodi on email etc to help with tournaments.
Marc, a sponsor	Somewhere else Pub, interested in talk. Funds are a bit low due to covid, but would like a proposal.	ML, will speak with Somewhere else
Motion to adjourn	Motion JW, 2nd KP. 8:49

Feb 3 2021 – SDG Executive Meeting Minutes

March 2, 2021 / Kevin Baribeau / Comments Off

Present: Jason C, Kevin B, Kodi P, Alex P, Jay W, Scott C, Wendy C, James L, Kris R, Andy P, Marc L

Regrets: Casey M

Note Taker: Kevin B

Agenda Item	Notes	Action/Decision Follow-up
Call to order at 8:04	Motion to accept agenda by Alex, Andy Motion to accept past meeting minutes by Kevin, Scott
President’s Report	Great job on Ice Bowl. Need to get Kodi paid for the lights. Joined Scott to meet with the city this Friday; lots of good news coming for Dief
Course development	Contacted the city councillor and Briarwood community association about Donna; asked for help fundraising for teepads; asked for information from the community about missing basket, but we’ll replace it ($400) Met with Mark from the city. The city has asked us to re-number holes such that hole #1 is close to the parking lot near the ball diamonds. The board agrees. We’ll plan to do this along with alternate tee placements in the spring. The city is ok with us using any space on the public side of the permanent fence around Optimist hill. This includes the east side of the hill, and LOTS of space North of the hill. The city is also planning to plant new trees to replace those lost in the Optimist hill work. They’re willing to work with us on where they will be placed. The city is also ok with using space near the current hole #12. Along with space near the hill, this makes room for several additional holes across the park. The board will plan alternate pin locations for this spring, along with re-numbering the holes, and work on teepads for the holes we have. Additional holes will come in future years (with new trees). The city is willing to work with us on putting a sign up at Reid. No sponsorships allowed.	Scott to send notes on potential new pin locations to the executive Andy to work on the design map to go on a permanent sign at Reid
Membership development	Registration page is now up on DGScene Sponsors sound like they will be the same as last year	James to send Kevin B list of sponsors
Leagues	Been looking into getting tags No other news PDGA league will be the same night as Gophertown, but we’ll try to start earlier to avoid issues with it getting too dark
Sport Development	$40 fees will cover a junior membership (valued @ $10) and event fees ($30) Looking for volunteer coaches. Ideally would like to have 1 coach per 4 kids
Tournaments	Ice Bowl was a success. 62 registrants (!) UDisc didn’t quite work out due to our choose-your-own-groups format. Participants were gracious Proposed dates for other tournaments this year: Spring Membership Drive – May 1 Trilogy Challenge – June 5 or 6 Summer Solstice – June 19 Sask open – July 24th/25th Ace Race – Sept 18 — volunteer TD needed NADGT series – maybe July 10. Would need a TD who has previously run a sanctioned event. Not sure anyone in Saskatoon qualifies
Communications	No updates.	Kevin B still to add sponsors to website.
Finance	Board positions updated with ISC Going into start of season with $5000 available to us
Adjourn meeting	Meeting adjourned at 9:21PM. Motion by Alex and Marc

Jan 5 2021 — SDG Executive Minutes

February 3, 2021 / Kevin Baribeau / Comments Off

Present: Jason C, Casey M, Kris , Kevin B, Marc L, Kodi P, Alex P, James L, Jay W

Regrets:

Note Taker:

Agenda Item	Notes	Action/Decision Follow-up
Open meeting 802 Pm we have quorum, only Directors Reports on agenda	Add Sponsorship to agenda	Motion to approve, Scott, second Marc, passed.
Marc, do we have a deadline for sponsorship re membership?	James can speak to this. Are there any we want to add? Could bring sponsors into league, tournaments etc. Not just membership. Membership drive tentatively May 1st Late sponsors could be on our website, all really should. James want memberships before icebowl, does that affect end of year? We could change our end of year to smooth things out.	Kevin to update sponsors on website, also promote last years sponsors Jason to look into changing end of year filing date.
Tournaments	IceBowl, strong registration already. Mix of day and night, lights will be well used. Order should go in soon for icebowl merch May 1 for spring membership drive tournament, socially distance, casual. Should be good for covid. To get on Saskatoon Open organization asap. Can we change the name of the Saskatoon open? Sponsors may want to have a say	Kodi, starting work on Saskatoon Open
Leagues	Nothing to report
Sport Development	Little to report We should start a week or two after the membership drive, we could promo through the membership tournament.
Course development	Talking with City re signage and regulations. Course layout will be mostly what was tested, will confirm with the city. Need to confirm temp baskets. We lost basket #3 at Donna, striped to the pole. Can we reinforce baskets? Do we want to upgrade chains? Would this affect PDGA sanctioning of tournaments? Premade packages would cost 3K/park What about funding for signage? Would the City pitch in? Saskatoon tourism? Federated Coop could be an option. Send grants to Scott, he will look into them.	Scott will back and forth on signage with the City Scott will contact community organization re helping replace the basket. Scott will look at chains and PDGA approval
Communications	Not much to update. Need to social media blast the icebowl.	Kevin will push icebowl on somed, focus on food bank angle.
Membership development	Membership cards, would like to get them rolling soon. get cards and posters Andy made some excellent posters for icebowl
Finance	Has been very quiet We were paid by the City Light editing to do on bylaws before they are submitted. Do we have cash to buy a basket? Yes. We could move new baskets at Donna to Diefenbaker.	2 cheques need to be deposited by Jason and also update signing authority
Secretary	Nothing to report
President	Nothing new to report. Waiting to pounce on the new pins at Diefenbaker.
Other business	Basket lights: won’t make an icebowl specific basket light. As far as club lights Working on a prototype that is lockable. Looking at a combination lock system. Would like to number each light and possibly add art. Looking for bulk pricing on locks. 2021 birdie cards will be for sale, with some proceeds going to SDG. Bag tags should likely get ordered soon. Minutes should get posted.	Kevin will post meeting notes on website.
Last meeting minutes	Motion to approve last meeting minutes. With a note that James was not in attendance.	Motion, Scott, Second Kevin, passed
adjourn meeting	motion to adjourn at 9:03	Motion to Adjourn Marc, second Scott, meeting adjourned.

Dec 12 2020 — SDG Executive Minutes

January 5, 2021 / Kevin Baribeau / Comments Off

Saskatoon SDG Executive – December 12 2020 – Via Zoom

Present: Casey M, Jason C, Alex P, Allan H, Kris R, Scott C, Andy P, Kodi P, Kevin B, Jay W

Regrets: James L, Marc

October 6, 2020 – SDG Executive Minutes

November 6, 2020 / Administrator / Comments Off

Saskatoon SDG Executive – October 6 2020 – Via Zoom

Present: Scott C, Wendy C, Jason C, Tyrone, James L, Jay W, Kodi P, Casey M

Regrets: Andy P, Kevin B, Kai H, Kris R

August 4, 2020 – SDG Executive Minutes

September 9, 2020 / Administrator / Comments Off

SDG Board of Directors

August 4th 2020

Zoom meeting

Present:Scott C, Wendy C, Jason Cotu, James Lawson, Kevin B, Jay W, Andy P, Tyrone, Casey Murray

Regrets:Kai H

July 10, 2020 — SDG Executive Minutes

August 5, 2020 / Administrator / Comments Off

Members present: Kevin Baribeau, Jason Coutu, James Lawson, Kodi Poettcker, Scott Chapman, Wendy Champan

Regrets: Jay Dub, Kai Hicks, Tyrone Okrainetz, Casey Murray, Andy Palmer

Meeting called to order at 9:06

Agenda:

Accept minutes from last meeting

Business arising from minutes

Reid Complaint letter

Directors Reports

Any other business

June 2nd, 2020 — SDG Executive Minutes

June 2, 2020 / Administrator / Comments Off

Covid meeting #3

Attendance: Casey Murray, Tyrone, Kris Roach, Jason Coutu, Wendy Chapman, Kevin Baribeau, Andy Palmer, James Lawson. Jay White joined a few minutes late

JC: last meeting minutes accepted? Moved by WC. Seconded by… none opposed

Agenda

KB: talk about phase 3
Juniors
Directors reports
Website
KB: Why did the website go down? Can I help. Add to agenda Continue reading

May 5, 2020 — SDG Executive Minutes

May 2, 2020 / Administrator / Comments Off

COVID meeting #2 May 5th 2020

Attendance: CM, Tyrone, JC, Kris, SC, AP, KP, JW, JL, SC, WC
Regrets: KB and Kai also DP

Called to order 8:07

Reports

President: JW Hard to do much in current situation. Want to make a plan to finalize extra pins.
Parks grant submitted last week, should hear back soon. Posted on FB for public feedback on Reid. Hoping to do a walk-through of Reid this weekend.

Course Development

JL: Our grant application asked for $6k. out of a 12K pool. Sounds promising to get something. Continue reading

April 7, 2020 — SDG Executive Minutes

April 7, 2020 / Administrator / Comments Off

SDG April 7th “Emergency” meeting Re: covid

Meeting conducted Via zoom

Attendance: Jason Coutu, Casey Murray, Scott Chapman, Wendy Chapman, Kevin Baribeau, Kodi Poettcker, Andy Palmer, Jay White, Kris Roach, James Lawson

Course Development

JL: meeting with City, business as usual, not much direction from them. Alt locations at Reid needed re tree damage. Gave the nod to receive alt pin locations at Deif and evaluate, could be done despite covid situation. Not upset that we did little last year. They are ok with a putting green at Deif and at Reid, submit that with proposal. Continue reading

Category: SDG Board Minutes (page 3 of 4)

Saskatoon SDG Executive – December 12 2020 – Via Zoom

Saskatoon SDG Executive – October 6 2020 – Via Zoom

Meeting called to order at 9:06

Agenda:

Covid meeting #3

Agenda

COVID meeting #2 May 5th 2020

Reports

Course Development

SDG April 7th “Emergency” meeting Re: covid

Course Development

This is Disc Golf