June 2021 – SDG Executive Meeting Minutes

SDG Executive board monthly meeting

 

June 1st 

Agenda & Meeting Notes

 

Present: Casey M, Wendy C, Scott C, Jason C, Kein B, James L, Jay w, Tyrone, AP, Kris, Marc L

Regrets

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call meeting to order
Acceptance of agenda
Accept past minutes Motion WC, second KP
President     Not much to report.

    Excited for Saskatoon Disc Golf right now. Everything’s kicking off.

    Tournaments, course development all going well.

Course Development     Did a walkthrough with the city at Dief to go over the new basket locations.

    Mark, maintenance, park staff, senior manager for park spaces were present

    Lots of talk from the city about damage to trees

    Only small alterations to proposed basket locations, mostly within 5 feet of our proposals.

      * But, we’ll only get two positions on the hill, not three

      * We can only use the free toboggan side of the hill

      * Dief can likely soon be a 20 hole course in the summer

      * Escape was happy enough to order four baskets we need for Dief. We can pay them later!

        * Two baskets for the hill, two for practice putting area

    City accepted suggestions from Scott for around the teepads (woodchips etc.), also tree-armouring

      Mark will collect feedback on these from other city staff

      We included examples of hole signage, bag holders

      This would apply to Reid as well

    Heard nothing back yet from the park enhancement program application we’ve put in

    Andy has submitted a design for a Reid course map. Board will provide feedback before we present it to the city

      When we eventually do a new Diefenbaker map we should do it in a similar style

    Scott is researching an area west of Cedar Villas reforestation area for a new course

      fat tire mountain biking club is already out there

        we have their contact information

      There is a “friends of the reforestation area group” out there. We’ll have to negotiate with them.

        Plan is to go to the city once we’ve contacted all of the user groups

    Scott has chatted with John and Dee Hauk (pro disc golf course designers, did Maple Hill etc.)

      their point of view is not to rely on the local board

      instead: develop an economic impact plan that’s presented to all potential shareholders (city, major sponsors (potentially Escape, Cameco, Nutrien, Tourism Saskatoon), RMs, etc.)

        they would host a meeting with these groups

        if they can drum up the money from those groups, they will design the course

        often what happens is people love the idea but then go with something easier/cheaper/smaller

    Orange Xs are on the ground at Reid where the city wants to plant trees

      not all locations are ideal, but they’ve heard our input

    Kris/Jay — Can we move the good baskets from Donna over to Dief?

      We should re-label the holes at Dief at the same time. Hole 13 becomes hole 1

      Announce on Facebook etc. before we move them so people know the courses will be temporarily unavailable

      Plan to do it in the evening / near dark when usage is low

Membership Development Hit 200 member mark! Have had some website issues, now resolved.  Wendy will put up some QR codes
Leagues Now have 81 members in league.  We will now meet as a big group as per regulations, “normal” league can commence. PDGA league can go ahead in June.

Need to link the spreadsheet to our website to view standings.

Kevin B will work out website link.
Skill Development Signs made to tell people where Junior league will be happening.

Fundraiser discs are in, coaches jerseys are also in.

Full program of 32 kids.  We can go as normal with restrictions lifted.  Program will run 8 weeks.  Have everything we need to get started.

Kodi and Alex put on a clinic in Warman last weekend,they had very positive feedback.

Tournament Director Escape Sports Open (ESO)  is full.  28 reserved spots for junior/women was the right amount.

Opened one hour early, but there were still 30 spots after an hour.

35 people on the waitlist

We will need at least 10 spotters.

Solstice tournament already has 58.  No word back from Crossmount yet.

Likely stat at the parking Lot

Can we move amateur side of escape open to Reid? and bring more MPO etc in? PDGA will not let us on a 9 basket course.

Round 1 will take a 5 hour loop.  Probably wise to keep it not too big for first go around.

May need to remind people about lost/looking for disc rules at the players meeting to help move things along.

In Ab they do a shot gun start with 4 different start times etc.

Good to still use hand sanitizer at tournaments no matter what the restrictions

What if the club sponsored a hole on behalf of Andy for all the work he has done on graphics, moved by Kodi.  Seconded by Scott C.  Scott: he works a lot at a high level, he makes us look good.No objections, the motion passes

Mark L will stop in on Crossmount.

Communications Behind posting minutes.  Will catch up today. Caught up on all things otherwise.
Finance League Target of 3k, have raised 6k plus.  Membership also 6k plus in revenue.

Escape open will exceed our projections buy itself.  Total we are at 18K revenue vs 12k Projected.  We are in a very good position financially.  Leagues will have access to more funding for prizing. Note: 36 people on the ESO waitlist have paid and will have to get refunded. 

Secretary Outstanding from last meeting: how to deal with numbering of baskets.  Scott C: we have a plan to deal with physical numbers and will look into udisc changing of numbers.
Sponsorship Need more hole sponsors.  We have 4, need 18 total, so if anyone knows people or businesses please pass them on.

How are we recognizing sponsors? IN players book.  Do we want a sponsor board at the event?

Do we need a sponsorship portfolio/lead person?

Motion to adjourn Motion by Scott at 9:22 pm

 

May 2021 – SDG Executive Meeting Minutes

Present: CaseyM, Jason C, Tyrone, Kris, JayW, Marc L, Scott C, Wendy C, Kodi P

Regrets: JamesL, AlexP, Kevin B

Note Taker:

Agenda Item Notes Action/Decision

Follow-up

Call to order 8:06 pm
Motion to accept agenda Marc, seconded Jay
Motion to accept previous meeting notes Kevin B, Second Wendy C
Any agenda items to add none
Directors reports
President Great job on the membership tournament! Everything is rolling along well
Course development Scott put in two applications to the city: One for $2000(signage at Reid, total cost we’d pay half), other for $9000 (Finish signage and teepads at Dief).

Will ask for any ideas from the membership about new holes at Dief, then we can vote and pass it to the city.  Maintenance and utilities will have to be on side.

Scott will talk with the city about replacing teepads that were removed.

Would like to do a walk through of the U of S tree farm, there is space for 3+ 18 hole courses. Could find funding from sask tourism, we could bring people in from out of town.

What about changing the hole numbering? We could change it on udisc and get decals/repaint. Will coordinate with Kevin to get the word out to the public.

Scott moving foreword to finish Diefenbaker.

Scott looking at physical and udisc options to change hole numbers.

League 61 people signed up for league as of today. Will have to look at Reid, it’s a bit small for this many.  Could look at divisions for next year.  Will reduce the number of night at Reid for this year.

Kris will coordinate with Kevin to update the website.

Kris, will change schedule to relieve some pressure from Reid Park.

Will update website.

Junior Start delayed to June 16th
Tournaments Wrapping  membership tournament.

99/100 people signed up played.

Registration to be up in the next week or two for the solstice tournament.

Escape Open looks more hopeful.  We are allowed to compete in a singles environment. The next phase of covid restrictions will allow 150 people outside.

There may be some interest in serving adult beverages at tournaments.

To post registration for Solstice tournament in th next two weeks
Finance Some cheques to clean up.  Pay pal account needs to be coordinated.

Good meetings with other directors about their finances.

we can do etransfers for prizes but not for expenses.

$570 from membership tournament to course development.

Can we generate a qrcode for membership buying? Jason will do.

Jason needs to be added as staff to discgolf scene events.  Also will build a qr link for buying memberships.
Motion to adjourn Scott, 8:59

April – SDG Executive Meeting Minutes

Present: CM, JC, KR, JW, KB, AP, WC, Alex P, Marc L

Regrets

Note Taker: Casey

Agenda Item Notes Action/Decision

Follow-up

call to order 802 pm 9 here, quorum met.
New agenda items? Regular agenda plus, Marc L, Sponsorship.

Motion to accept agenda, second WP, Second Kevin B.

Motion to accept last meeting meeting. Moved and second, WP/Marc L
Action items from last meeting Signing authority, updated to included treasurer, Pres and course director.
Sponsorship Lucky bastard as sanitizer sponsor. LB will supply enough to place on every hole. Will need spritz bottles, but Marc L will confirm Marc to follow up with bottle needs, we will need bottles before membership tournament
President Lots happening!

Lets smash it!

Membership drive, want it to run clean, want it to run smooth.

Course Development
Membership development JL Absent
Gophertown/League League registration open, 22 in already. Pre league starts this week.  Tags are ordered. Will keep the meeting group at start small by starting groups as they arrive.
Sport Development New sponsors: Amazing stories and Dragons Den Games.

Ordered custom stamped junior discs, will arrive at the end of the program.  50-55 discs with 30 juniors, will sell the rest after. 

Coaches jerseys are ordered.

Registration, filled at 28 spots.  7 on the wait list.  Capacity could be 36.  Have opened it to 32 people given coaches. so still 2 on wait list.

Some kind of signage may be helpful for Wednesdays? A lawn sign for hole 1?

Adults have approached Alex looking for lessons.  There is demand, but do we want to take it on? It could be in the form of clinics, one off or monthly. Perhaps we need another board position to take this on? Could use other less used parks to bring exposure.(Reids community Assoc is already doing this)

What about a directory for private lessons?

Alex will chase down sign options.

Kevin B will start a directory on the web site.(Jay, Alex and Kodi will put their name in)

Tournament  Escape open, have made a sub committee: Alex, Kevin, Jason, Scott. Have looked at layouts for tournament. Looking to sell more sponsorships. Prodigy possible equipment sponsor. registration opens mid-may.

May 1 membership drive. The city is hesitant with Covid. Despite our safeguards (virtual meeting, online scoring, etc) Likely we wouldt need to book the course if it came to that.  Would like 5-6 people at hole one to direct traffic.  Also need 18 baskets so they can preview alternate pin locations, perhaps a few sleeves could be sunk? 

What about prizing/payouts? We could use the entry fees, there seems to be support for this.

Looking for volunteers for the membership tournament.

Motion to buy 9 more lights from Kodi (18 total) from Marc L, second by Kris. None opposed, motion carries

Communications Have been updating the website for 2021. Still need logos for sponsorships. Alex please proof updates to junior page.
Finance Dealt with signing authority. Need to pay for basket going to Donna, waiting for invoice from Escape.  Will meet with Alex re accounting.
Secretary Nothing to add.
Course Development Have replaced Missing basket at Donna Birkmaier. 

Have sent a tree layout to the city for approval.  Looking to do a walkthrough with them this month.

Diefenbaker alternates the City is very cooperative: we have 14 sleeves. So we need 4 at least. We could also sink tournament sleeves (3) as well. Scott will send out a final layout to the board.

The city will let us use the hill in the summer, could add three holes to the hill for sure.

We could use 10 sleeves. Scott will look into pricing. Plus 3 for practice

Scott is a pricing out signage and applying for funding from the city.

Some talk about the city putting in random baskets in parks for putting etc.

City wants something done around tee boxes at Reid, we may need to convince them to use shale?

Do we need to protect people at practice area at Reid? Perhaps signage could help with this.

When do we move to parking lot of Dief for hole 1. We could start with the Escape Open.

League will move to the lot as well and start on the current 13 (this will be the new hole 1)

Any other Business? Jay would like to move the good baskets from Birkmeier to Dief and swop. Seems to be support.

Either before League. or wait until Escape Open.

Do we have a tent? James L? Need something for the women’s tournament.

Motion to adjourn Scott  9:59

 

March 2 2021 – SDG Executive Meeting Minutes

Present: SC, WC, CM, KB, JW, KP, ML, JL, Ty, Alex, JC joined late

Regrets: Andy P, 

Note Taker: Casey

Agenda Item Notes Action/Decision

Follow-up

Call to order SC call to order 9:09, Scott to chair meeting in JC’s absence
Accept last meeting minutes motion to accept, ML. 2nd KP
New business Possible new sponsor, ML
Presidents report Nothing new. Excited for the warm weather.
Course Dev Received application form to apply for city funding for signage. Andy is 50% done sign design.

New pin loc at Diefenbaker: layout pins and suggested pin loc on a map to send to the board, then the City.  We can expose membership to the layout at the membership drive and take feedback.

Haven’t heard back from Donna community assoc.

SC to move foreword layout of Diefenbaker and Application for signage funding.
Membership Dev. Registration page is live.
Leagues Found an intown place to do tags. Finalizing schedule, will post on the web site 

Plan to go ahead with pre-league. 

Kris, will post schedule on line. Tags to be ordered before start of league.
Sport development Opened up Junior program registration on Feb 22. 22/28 spots are full.  20 are juniors.

Sponsors: escape (TBD), Disc Store ($10 gift card sponsor originally, upped it to $15-20USD), Disc Golf Strong (activities and some giveaways), Prodigy (some discs, maybe custom print, and swag?), also some local businesses on 8th st (Should be a few).  

9 Coaches have signed up, Disc store 50% off coaches jerseys.

 Please help pump sponsors.

Tournament Some trouble with Disc golf scene, JL is helping to sort out the tech. Membership drive is ready to open tonight, this is 60 days notice. Multiple divisions depending on registration. Flex tee-time. Membership fee +$5 am, $10 pro.  Can have a mix of different divisions on one card via udisc scoring.

Will start on other tournaments. Need to hear back from Chris Hoyt, our provincial rep.

Escape Sports is the title sponsor (Escape Sports Open, for Saskatoon Open). Could be a B-tier easily? Will form a small committee.

WP: working on a 1-day Women’s tournament may 8.

KP: Build a sponsorship sheet
Communications KB: To put sponsors on website, will wait for list incoming on 2021. JL will help

Will build a schedule that can be posted on line, may put QR codes at courses?

Finance Cheques have been deposited.

Looking at signing authority. 

 Need a quote from Escape for Donna #3 basket.

SC will ask Escape for quote.

JC will work with Kodi on email etc to help with tournaments.

Marc, a sponsor Somewhere else Pub, interested in talk. Funds are a bit low due to covid, but would like a proposal. ML, will speak with Somewhere else
Motion to adjourn Motion JW, 2nd KP. 8:49

 

Feb 3 2021 – SDG Executive Meeting Minutes

Present: Jason C, Kevin B, Kodi P, Alex P, Jay W, Scott C, Wendy C, James L, Kris R, Andy P, Marc L

Regrets: Casey M

Note Taker: Kevin B

Agenda Item Notes Action/Decision

Follow-up

Call to order at 8:04 Motion to accept agenda by Alex, Andy

Motion to accept past meeting minutes by Kevin, Scott

President’s Report Great job on Ice Bowl.

Need to get Kodi paid for the lights.

Joined Scott to meet with the city this Friday; lots of good news coming for Dief

Course development Contacted the city councillor and Briarwood community association about Donna; asked for help fundraising for teepads; asked for information from the community about missing basket, but we’ll replace it ($400)

Met with Mark from the city. The city has asked us to re-number holes such that hole #1 is close to the parking lot near the ball diamonds. The board agrees. We’ll plan to do this along with alternate tee placements in the spring.

The city is ok with us using any space on the public side of the permanent fence around Optimist hill. This includes the east side of the hill, and LOTS of space North of the hill.

The city is also planning to plant new trees to replace those lost in the Optimist hill work. They’re willing to work with us on where they will be placed.

The city is also ok with using space near the current hole #12. Along with space near the hill, this makes room for several additional holes across the park.

The board will plan alternate pin locations for this spring, along with re-numbering the holes, and work on teepads for the holes we have. Additional holes will come in future years (with new trees).

The city is willing to work with us on putting a sign up at Reid. No sponsorships allowed. 

Scott to send notes on potential new pin locations to the executive

Andy to work on the design map to go on a permanent sign at Reid

Membership development Registration page is now up on DGScene

Sponsors sound like they will be the same as last year

James to send Kevin B list of sponsors
Leagues Been looking into getting tags

No other news

PDGA league will be the same night as Gophertown, but we’ll try to start earlier to avoid issues with it getting too dark

Sport Development $40 fees will cover a junior membership (valued @ $10) and event fees ($30)

Looking for volunteer coaches. Ideally would like to have 1 coach per 4 kids

Tournaments Ice Bowl was a success. 62 registrants (!)

UDisc didn’t quite work out due to our choose-your-own-groups format. Participants were gracious

Proposed dates for other tournaments this year:

Spring Membership Drive – May 1

Trilogy Challenge – June 5 or 6

Summer Solstice – June 19

Sask open – July 24th/25th

Ace Race – Sept 18 — volunteer TD needed

NADGT series – *maybe* July 10. Would need a TD who has previously run a sanctioned event. Not sure anyone in Saskatoon qualifies

Communications No updates. Kevin B still to add sponsors to website. 
Finance Board positions updated with ISC

Going into start of season with $5000 available to us

Adjourn meeting Meeting adjourned at 9:21PM. Motion by Alex and Marc

 

Jan 5 2021 — SDG Executive Minutes

Present: Jason C, Casey M, Kris , Kevin B, Marc L, Kodi P, Alex P, James L, Jay W

Regrets

Note Taker:

Agenda Item Notes Action/Decision

Follow-up

Open meeting 802 Pm we have quorum, only Directors Reports on agenda Add Sponsorship to agenda Motion to approve, Scott, second Marc, passed.
Marc, do we have a deadline for sponsorship re membership? James can speak to this.

Are there any we want to add?

Could bring sponsors into league, tournaments etc. Not just membership.

Membership drive tentatively May 1st

Late sponsors could be on our website, all really should.

James want memberships before icebowl, does that affect end of year?

We could change our end of year to smooth things out.

Kevin to update sponsors on website, also promote last years sponsors

Jason to look into changing end of year filing date.

Tournaments IceBowl, strong registration already. Mix of day and night, lights will be well used. Order should go in soon for icebowl merch

May 1 for spring membership drive tournament, socially distance, casual.  Should be good for covid.

To get on Saskatoon Open organization asap.

Can we change the name of the Saskatoon open? Sponsors may want to have a say

Kodi, starting work on Saskatoon Open
Leagues Nothing to report
Sport Development Little to report

We should start a week or two after the membership drive, we could promo through the membership tournament.

Course development Talking with City re signage and regulations.

Course layout will be mostly what was tested, will confirm with the city.

Need to confirm temp baskets.

We lost basket #3 at Donna, striped to the pole. Can we reinforce baskets?

Do we want to upgrade chains? Would this affect PDGA sanctioning of tournaments? Premade packages would cost 3K/park

What about funding for signage? Would the City pitch in? Saskatoon tourism?

Federated Coop could be an option.

Send grants to Scott, he will look into them.

Scott will back and forth on signage with the City

Scott will contact community organization re helping replace the basket.

Scott will look at chains and PDGA approval

Communications Not much to update.

Need to social media blast the icebowl.

Kevin will push icebowl on somed, focus on food bank angle.
Membership development Membership cards, would like to get them rolling soon. get cards and posters

Andy made some excellent posters for icebowl

Finance Has been very quiet

We were paid by the City

Light editing to do on bylaws before they are submitted.

Do we have cash to buy a basket? Yes.  

We could move new baskets at Donna to Diefenbaker.

2 cheques need to be deposited by Jason and also update signing authority
Secretary Nothing to report
President Nothing new to report.

Waiting to pounce on the new pins at Diefenbaker.

Other business Basket lights: won’t make an icebowl specific basket light. As far as club lights Working on a prototype that is lockable. Looking at a combination lock system. Would like to number each light and possibly add art. Looking for bulk pricing on locks.

2021 birdie cards will be for sale, with some proceeds going to SDG.

Bag tags should likely get ordered soon.

Minutes should get posted.

Kevin will post meeting notes on website.
Last meeting minutes Motion to approve last meeting minutes. With a note that James was not in attendance. Motion, Scott, Second Kevin, passed
adjourn meeting motion to adjourn at 9:03 Motion to Adjourn Marc, second Scott, meeting adjourned.

Dec 12 2020 — SDG Executive Minutes

Saskatoon SDG Executive – December 12 2020 – Via Zoom

Present: Casey M, Jason C, Alex P, Allan H, Kris R, Scott C, Andy P, Kodi P, Kevin B, Jay W

Regrets: James L, Marc

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2021 Ice Bowl

Registration is now open for Saskatoon’s Ice Bowl! The event will be run on Saturday, Jan 30th. Check out dgscene.com/SaskIceBowl2021 for details, merchandise, and registration. This year’s event is offering a night round with all 18 baskets illuminated from 6pm till 10pm. Scores are to be tracked using UDisc Live Event.

2020 AGM Package

2020 AGM Package

In preparation for the Annual General Meeting on November 29th, the SDG executive has put together a package of documents including:

  • The agenda
  • A list of available positions open for nomination
  • Financial reports
  • The club by-laws
  • Proposed amendments to the by-laws

This AGM Package will be emailed directly to all 2020 club members prior to the AGM but you can be viewed directly via the link below.

Download AGM Package

October 6, 2020 – SDG Executive Minutes

Saskatoon SDG Executive – October 6 2020 – Via Zoom

Present: Scott C, Wendy C, Jason C, Tyrone, James L, Jay W, Kodi P, Casey M

Regrets: Andy P, Kevin B, Kai H, Kris R

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