Follow-up

Members present:  Jason C, Kevin B, Kodi, Kris, Jason G, Tyler, Jakob Martens

  Other two locations between 9, 10; along length of fence line

    these look like they’re in the the optimist hill lease area

    Will try to push for approval for at least the one between 9,10 as a summer position

  James received an email from Charlie Clark. Offered to pick our brains about our thoughts.

      James will try to connect Charlie Clark to Scott

    Projecting a budget surplus, where does this go? Some to more prizes, reset to SDG general fund (eventually baskets, teepads etc.)

    next Friday Alex is going to Ecuador, won’t be back until around then (April 25 or 26 — but date not guaranteed)

    Someone reached out on Facebook about a community association

      will do a 4 part clinic series with them at the end of May

      four consecutive Saturday mornings

      will need one volunteer, possibly two

      doesn’t have to be the same person every day

Kodi will help with DGScene setup

Enlisting Andy to help with posters etc.

Needs? More stations for coach’s challenge. Cones, markers. Better signposts. 

PDGA Canada has specific money for juniors, will investigate.

  CN grant

    portal is still not open

    have started application process

    have contact with Saskatoon Community board secretary who’s been helpful

      hoping to have a draft by the end of the week

    all of our memberships will come through the drive event

    there is an option to purchase a non-playing membership (ie: just a membership, not for the tournament)

    registration launched today. 32 sign ups so far

      closes May 7

      after that in order to get a membership people will have to buy it through the event (even though the event is over)

  After membership drive is over we’ll create a new membership-only DGScene “event”

    we’ll import the membership drive participants into this event so there’s one list including everyone

      this makes things easier for the rest of the year

  PDGA Affiliation – code to the membership

    has be sent out individually

    can also attach it to the membership drive event

      Will add right away

    want to do a better job of getting $ to board members this year quickly

      have cheques now

      have a paypal account

        prefer to use this over having to reimburse people

    Wendy still doesn’t have signing authority — need to meet with Wendy at a bank

      Wendy and JC to co-ordinate offline

  To start the process of changing our fiscal year to calendar year (or in line with DGS?)

    This year will be a short fiscal year. We’ll change to our calendar year

    not worried about Membership drive event — we’re not shutting down the park

  Ice Bowl

    went well, despite Kodi being unable to attend

    Thanks to Scott/Wendy for doing day-of items

  Membership Drive

    • Planned for May 14.

    • Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

    • Will work with Scott on the layout

    • Prizes and Small pro division like last year 

    • 5$ for am’s 10$ for pros

  Escape Sports Open

    • Registration to start March 4th (for hole sponsors)

    • Adding 24 spots compared to last year

    • Organizing committee has met once already

    • City has approved the dates June 25-26

    • B-tier sanctioning completed

    • Disc Golf Scene registration is started.

    • Andy has started with a general logo

    • Let me know if you have any sponsor leads

    • Discs have been ordered

    * Have asked Okenagen organizers for advice on how to find sponsors

  Summer Solstice

    • July 9th

    • Lots of details to work out

    • One day round – One night round

    • Non sanctioned

    • Hoping to partner with vendors for supper/beverage providers

    • Will line up more help this time so Jason doesn’t have to save my bacon.

  NADGT

    • Registration should go up in the next couple of days

    • July 23-24

    • Should be a really exciting event

    • Partial tournament in a box. NADGT national take care of much of the background work

    • C-tier sanctioning is completed

    • Kris will help run this one

  Women’s Global 

    – August 6th- We may add a juniors segment to the event.

  memorandum of understanding

  SK wants all membership data for Saskatoon to go to sask sport along with $5/member

  their outline so far looks good

  Wendy plans on attending their next board meeting

    good in general for Saskatoon Disc Golf to have a representative at the SK Disc golf board meetings

  They’re looking for us to start paying them $5/member starting in April

    we need more detail from them before we agree to that

Follow-up

Quorum? Yes we have quorum

Scott

His understanding was that we would never have less than 18.  Nothing will get pulled until alts are in so as to maintain 18 holes, we have this commitment in writing now. We will put out a post to the membership stating this.

Apparently there are no survey lines, just a rough map.

Have also emailed the development group to see if there has been any movement there. June 2022, things should start to move as the aforetatin titles should be settled.

Jacob will mention some of this to CTV.

Kris

I formed a Leagues Subcommittee with Jakob Martins, Kyle Wiens and Jon O’Leary.

We decided to run multiple leagues….

– Monday’s – $5 Random Doubles

– Tuesdays – Sanctioned League

8 week league possible run 2X

– Thursdays – Gophertown League

April to July will be regular season

August will be playoffs

– Mini Leagues

– Kyle will run 3 mini leagues as hee has run in the past. April, June and Aug.

– 1 round a week for 4 weeks.

– 1 playoff round with cards made up according to standings.

– Sept – Glow League ran un

l mid Oct.

We could rent a facility for a winter putting league.  The sport facility is $140/hr..

Golf dome? Gordy Howe sports complex? Jacob will take it back to the sub committee 

Alex

Hoping to order Junior players packs early. SDG should be able to use their paypal account for this, Jason.

Jacob

What about a lost disc return competition? Will discuss a name and art for this with Andy.

Jason C

PDGA uses the calendar year, so we could move to that same model. 

Paid Escape what we owed them.

We are in good financial standing.

Looking to be more proactive with expense reports and events etc.

 James and Jason will pay for our club PDGA affiliation.

Will Get Wendy signing authority

Kodi

Ice bowl this coming Saturday.

• Player info will go out on Wednesday.

• Largely organized by Disc Golf Saskatchewan

• Minor concerns are flagging the tees for the open holes, setting up lights and turning them

on for the 6pm night round

• Scoring will be kept on Udisc with separate events for each round type.

• Slight chance that I could have to leave town for a funeral, but Wendy, Scott

and Kris have

said that they would help if needed.

Membership Drive

• Planned for May 14.

• Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

• Will work with Scott

on the layout

• Prizes and Small pro division like last year

• 5$ for am’s 10$ for pros

Escape Sports Open

• Organizing committee has met once already

• City has approved the dates June 25-26

• B-tier sanctioning completed

• Disc Golf Scene registration is started.

• Registration to start March 4th

• Andy has started with a general logo

• Let me know if you have any sponsor leads

Summer Solstice

• July 9th

• Lots of details to work out

• One day round – One night round

• Non sanctioned

• Lots of details to work out.

• Hoping to partner with vendors for supper/beverage providers

• Will line up more help this time so Jason doesn’t have to save my bacon.

NADGT

• July 23-24

• Should be a really exciting event

• Par

al tournament in a box. NADGT national take care of much of the background work

• C-tieer sanctioning is completed

• Kris will help run this one

Women’s Global

– August 6th- Not my event but we may add a juniors segment to the event.

General Updates

• Reached out to city for event dates wai

ng to hear back but they have approved the

Escape open dates already

• Let me know if you’d like to TD an event or Assistant TD.

• Would love to have a Trilogy Challenge but no details available from Dynamic at this

me.

Would need some significant help from others to put this one on.

Scott will get a pound bag for 25% off and auction it as a fundraiser

Looking at MVP, discraft and innova for tournament plastic

Kevin

Casey

Wendy

Provincial group is working towards official sask sport status.  They are working on a memorandum, and are looking to charge us $/head. We need to look at what we would be getting for those dollars, perhaps it is too much? What would we want? We will form a sub committee

Should we have a rep on the SaskDG board?

Follow-up

Quorum not met, need 8, only have 6

Perhaps we should change our year end to match up with PDGA, Jason Cotuu will know how to make the change? PDGA affiliation will need to be renewed at some point, not sure how that affects the fiscal year end,we will  table this discussion until next meeting.

Waiting to get feedback from DGS before announcing the date etc.

Follow-up

Old layouts are still active, if inactivate them UDisc will permanently retire them (UDisc wants everyone using smart layouts)

Hole numbers are still a little wonky. Needs experimentation

Want to purchase shovel/scraper, can’t approve that expense without quorum.

Have funding for signage at Reid from city park enhancement program. Still need signholders from Jay White.

Dief signage is still incomplete until new layouts are finalized (we’re losing holes 15-18 because they are not irrigated). May gain some holes on/near the hill.

City has similar grants. So does Federated Co-op. Board will investigate

Follow-up

Quorum? Yes, 9

Must get notice out by Saturday.  AGM, Saturday November 21 12 pm. Need an RSVP

Far more enrollment than expected, everything made money.  Look at your budgets and think about spending next year.  Jason will circulate a document for people to ask for budget line increases, need this by next week, Thursday Nov 11.

All of the directors should produce a report, at least one paragraph each, more as needed, to circulate at the AGM.

Succession planning, we may need to fill a few spots. Jay is stepping down as President, but would like to stay on as a member at large.

Smart layout option will create a curated master layout.

Follow-up

Quorum?

-Scott C

Walk through with J. Houk of Aforestation areas, he thought both locations could work. Escape is very on board with the idea, perhaps a summer pro shop at the italian centre, possibly a licenced location.

SDG to meet with Meewasin and the City on October 15th. Perhaps Meewasin has other location ideas for us?

AFORESTATION group has some curious demands. They seem to be taking a fairly strong stance.  We would need a memo of understanding, and a process in place to ensure things don’t become problematic. Perhaps a sit down could allay some of their concerns. If not, it could be a problem. Again, perhaps MVA or the City could have another space without other stakeholders.

-James L

-Alex P

Casey, Victoria school is running a small program, that could be an opportunity.

Kevin, Principal from Montgomery School reached out looking for funding for discs. 

Alex to follow up with These two schools

-Kevin B

Talk with Kevin if you need help with your board email

-Jason C

We are nearly out of cheques, I will order some. Generally we don’t pay out people with e transfer.  I would like a one time permission to clear all owing money with a combination of cheques and e transfer, motion by Jason.  Second Wendy.  None opposed.

Would like to have a preliminary close off of the books by this weekend, then we can start looking at the AGM.  

James: email from the City re the cutting of grasses in Donna Birkmaier Park.  We need an email list for AGM announcement and perhaps we could also remind the membership not to modify the courses.  Kevin will look into this

Wendy: Who is not coming back to the board, and have they shoulder tapped anyone?  Jason will send out an email to the board about this.

Follow-up

Quorum ?½ board plus 1 =8? We have Quorum

City of Saskatoon has given us some time to install signs.  Do we want to install all 18 alternates now, even though we may lose some holes. We would have to reapply to install on the hill, that is a different process involving the optimists(The solicitor’s office). Two more holes not including the hill would get us up to 18.

The City wants holes 15-18 offline for summer.

Motion to put in all alternate pins at Dief minus 15-18, plus a practice basket. Also add main sign. Motion Scott, second Casey. None opposed.

Scott would like to show the City some options around the irrigation bowl

Perhaps we need to push back a bit more publicly, about the loss of 15-18, and also the original 5 holes.  We could reach out to Marin Loewan, City Counsellor.

A letter to the City Counsel? It would be good to appeal to City counsel about where we were 5 years ago and where we find ourselves.

Do we want to put another basket in at Donna hole 4? Motion to Tack baskets together and replace basket 4 at Donna, Casey, Second Marc. Passed

May as well move the last two new baskets from Donna to Dief also

Scott talked with the Friends of the Aforestation area group (they gave Scott and Wendy a tour) and also the Fat tire bike group.  They sound interested in the idea of DG in their area. They don’t want any endemic trees touched, but that should be workable. They would like us to present the idea to their board. Also an inaturalist survey could help get approval.

The City and also Mewasin would need to approve of this also

Speaking with J Houk, they will generate the hype to get themselves paid and get the course installed, we don’t have to come up with the cash.

The other side of the highway could also work?

Director unable to attend

Director unable to attend

Financials have been filed.

Some cheques need to go out.  We’ll need to order more cheques.

Some deposits to make.

All programs have made a profit and memberships are up.

AGM: november is a good time. Can start closing off finances, AGM can happen 30 days later.

We could Book a Sunday afternoon at 21st street. Sunday 21st November 1 pm.

We should get messaging out on this, Jason will work with Kevin on that.

Jason can bring telecasting gear.

We can announce october 5th.

Follow-up

Quorum

reports

CTP signs for league are built.

Tournaments would like plenty of signs, Jay will make what he can with what material he has.

We have approval from the City for Reid and Dief info sign.  Will finalize details and with Andy and then Jay can start building the physical sign infrastructure.

Waiting to hear back from the city about new pin locations at Dief.

There have been inquiries about how to build a new course.  Scott has been telling people what is needed.

Pins at Diefenbaker have been renumbered, new vinyl. Also redone on uDisc.  Also added some signage pointing to hole 1 and 13. Old layouts have been made inactive.

Need keys from James L to move Donna baskets. It would be nice to have one key for all locks.

29 on the waitlist of ESO.  We are hoping to have pins in the ground for the tournament holes, but we are still waiting for the city.

Found a sign maker for a good price. $12/sign.

Plenty left to do, but we are well on our way.  Innova order is on the way.

May need hands on tournament day. for registration as well as spotting and some logistics.

Fundraiser glow round the night before the tournament, for read Saskatoon, both tournament attendees and the public can join.

Still working on a possible September Tournament.

Need to move the Donna baskets, Kodi will make a post to organize when

We have a tonne of coaches.

Putting on a clinic this weekend if Someone wants to join, Global Gathering place.

Saskatoon Community Rec association is putting on some events, the multisport series may work with us. Waiting to hear back, well need some coaches if that works out.