Author: Kevin Baribeau (page 1 of 3)

July 2022 – Executive Meeting Minutes

SDG Executive Tues July 2022

 

Members present: Scott, Wendy, Kris, Kodi, Alex, Jason G and Tyrone 

Regrets: Kevin, Jason C 

Members not present: Casey, Jakob, Tyler, Jay W, and James 2x

Agenda Item Notes Action/Decision

Follow-up

Call to order Acceptance of the Agenda — Scott and Alex

Acceptance of Last meeting’s minutes — May 3, 2022 and June 7, 2022 – Scott and Alex

Any Agenda items to add
Accept the minute from last meeting
Business arising from last meetins minutes   Scott ordered sign holders 

  Atlas Machining was hired to do this, fabrication is done and they are working on bracing and then powder caoting.

  We should see these in 2-3 weeks.

  2 sign holders being made 

Course development – Scott C We have been awarded the $25,000 CN Grant for tee pad surround treatment and beautification.

Based on the cost of concrete / recycled rubber, this will afford us to be able to upgrade 4 or 5 holes.

So we will have to decide which ones at Diefenbaker park will make the list.

– Scott made a motion to get a set of 54 locks all keyed to one set for all of our local courses (a spend of less than $1000), 2″ by Kris. The motion passed. 

Leagues 3 more weeks of Gophertown league followed by playoffs.

We are waiting on shirts and bag tags.

Sanctioned league just finished and a new one to start up shortly.

Glow league to start up at the end of August.

Matchplay currently only have 5 out of 8 spots filled so need to get the work out to fill these and if not, will run short. 

Sport Development Last day of juniors league is tomorrow night.

Alex made a motion to pay $250 to cover the remaining prizes for the juniors league tomorrow.  2″ by JG.  The motion passed.

He will use the leftover Juniors discs as prizes and top up the remaining required at Escape Sports. 

Membership – Jacob Women’s Clinic follow up

Wolf Willow walk through — new date? 

Tournaments – Kodi Escape Sports Open — Recap —Tournament went well despite the challenges with weather Kodi to do a financial recap later but we ran a successful event 

Summer Solstice — Recap — Amazing weather for this tourney. Very small group but it went very well. Thanks to Clint for his help. 

NADGT — Tourney is sold out and 1 on the waitlist. Player packs have arrived. All winners will get an invote to nationals in Texas as Saskatoon is the only location in the province to host this year • July 23-24 • Should be a really exciting event • Partial tournament in a box. NADGT national take care of much of the background work • C-tier sanctioning is completed • Kris will help run this one 

Women’s Global – August 6th- Registration is no open for this event. Women and Juniors welcome. – Tournament to take place in Regina — 2 rounds in I day 

Finance
Communications
Secretary
President MOU from Disc Golf Saskatchewan — still no response from them after sending our feedback after last meeting

I will follow up with Arlen as they should have had a meeting in May now 

Meeting adjourned 

 

June 2022 – Executive Meeting Minutes

SDG Executive Tues June 7 2022

 

Present: CM, Wendy C, Scott C, Jacob M, Jay W, Kodi P, Jason G, Tyrone

Regrets: Jason Cotu, Kevin B, Kris

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:03

Quorum? Yes

Agenda accepted

Any Agenda items to add
Accept the minute from last meeting
Business arising from last meetins minutes Scott to get quotes for signage. 

– He has asked for a number of quotes. Also looking for raised basket quotes, the group agrees that 5’ to the bottom of the basket would be a good amount of lift

Course development – Scott C Diefenbaker

Met with the City, Shane Carter wanted to look at erosion around teepads. Hole 2, they may ask us to move the pad away from the exposed root. The City sent us a letter with glowing support for the teepad surrounds, with CN sponsorship in mind. 

City to pay for 5 teepads, we have this in writing, we will cover anything else.

Waiting for final approval in writing from the Optimists, we have verbal confirmation.

Pin locations will get swopped soon. Some work will have to be done to make udisc work.

What about hole 15 teepad.  Could the city help us with it? Scott will ask.

Leagues
Sport Development
Membership – Jacob All is well, getting Kodi’s awesome tags out. Moved membership away from the membership drive in DGS.

Kara Lee (@karaleediscgolf ) wanst to run a women’s clinic through SDG, Escape is also involved with promotion.

Perhaps a park without a course but with bathrooms?

The juniors area in Diefenbaker could work. 

Is the executive ok with running it through SDG? Unanimous yes.

Wolf Willow course is very close but no baskets yet. Would like to set up an obstacle “test” for the public, John Houk will be around. Should we do this before or after ESO? Jacob will talk with John Hauk and keep us posted on dates.

Pike Lake. Jacob and Jon Storey designed a course there, it should be available for play soon.

Tournaments – Kodi Thanks to the Ashats for a great tournament!

ESO- layout is nearly finished, some new permutations this year. Looking for approval from the city to get the lions club in to serve burgers.

Solstice – Clint will be the TD.  Waiting to hear back from the City.

Hi-Key may set up for the event.

In good shape overall.

Scott took some photos of silent auction items, will post publically soon.

Women’s global event August 6th in Regina, 2 rounds in one day.

Finance
Communications
Secretary Kudos to the Asshats- very smooth tournament!!
President No word back from Disc golf Sask on our questions on their Mou. Will enquire.
Meeting adjourned  Motion from Kodi 8:34 pm

 

May 2022 – Executive Meeting Minutes

SDG Executive Tues May 3 2022

Present: Jason C, Wendy, Scott, James, Kris, Kodi, Tyler, Jason G, Jay W and Alex

Regrets: Kevin, Casey, Jakob

Note Taker:Wendy

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:03 pm

Quorum? Yes!

Accept agenda: Scott and Alex

Any Agenda items to add
Accept the minute from last meeting Scott and Jason G
Business arising from last meetins minutes Scott to get quotes for sign holders from other locations
Course development

-Scott

Course Development – Scott 

Phone call with the city – CN would like their name for Sponsorship recognition at the park and City would allow this for a period of no longer than 10 years. CN would like the city to write a letter that they are in favor of exapnding the tee pad areas and upgrading the areas around the baskets for wear and tear (in theory) . Optimist group is good with oursuggested holes on their property.

Leagues

-Kris

Indoor putting league – we should inquire about running this program on weeknights next year

Spring League – Kyles mini league is winding up now

Upcoming leagues – 72 individuals registered for SDG leagues

Sport Development

-Alex

Junios to start next Wednesday – 36 kids registered 

Cohosting 4 part clinic with Avalon

More clinics to happen later in the year

Membership

-Jacob

Memberships Bag tags!
Tournaments

-Kodi

Membership Drive

• Planned for May 14. – 131 registrants

• Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

• Will work with Scott on the layout

• Prizes and Small pro division like last year 

• 5$ for am’s 10$ for pros

Escape Sports Open

We have a sponsor hotel and 2 sponsor restaurants!

Lions club will serve lunch at the park on Saturday

Summer Solstice – 

• July 9th

Registration opens on May 9th

Beer gardens – High Key will be there 

Handyman rentals is a sponsor for this event

We need permission from the city  and need a liquor license, etc. 

NADGT

• July 23-24 – 49 registrants

• Should be a really exciting event

• Partial tournament in a box. NADGT national take care of much of the background work

• C-tier sanctioning is completed

• Kris will help run this one

Women’s Global 

August 6th- Women and junior’s event – happening in Regina

Finance

Jason C

To start the process of changing our fiscal year to calendar year (or in line with DGS?) – new calendar year is in line with fiscal year

Signing authority set up for Wendy?

Communications

Kevin B

Secretary

Casey

President

Wendy

MOU from Disc Golf Saskatchewan – still no response from them after sending our feedback after last meeting
Meeting Adjourn Kris

 

April 2022 – Executive Meeting Minutes

SDG Executive Tues April 5 2022

 

Present: Casey M, Scott, Wendy, Jason C, Kris, James L, Jason Grant, Alex P, Kevin B, Jay W, Kodi, Jacob M, Sean A

Regrets

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:03 pm

Quorum? Yes!

Accept agenda, Alex, second Kodi

Any Agenda items to add
Accept the minute from last meeting Kris, second Kevin.
Business arising from last meetins minutes ETA for sign holders. Jay’s company has left them outside, they may be beyond powder coating. Should get some more quotes. Jay will see if the signs could be usable.  Scott will look into other quotes.
Course development

-Scott

CN meeting/grant

-They want something from the City saying that the project (tee pad surrounds) will be approved

-They want some sort of recognition on the signage. Have asked the City if this is ok.

-looking at ~$25000

Optimist group phone call (Rob)

-Good conversation!

They have told the City that they are happy to work with us, the City has not put this together, now we have a direct link.

-They have little trouble with our Summer hill hole layouts(they just don’t want anyone climbing the fence). City is now in the loop.

The City has changed some of their personnel around, Brad Babyak is still in charge.  He is looking into tee pad surrounds/approval

Pin placements/basket rotations

-What about the impacted “A” locations? We are looking at a solution, and will need to coordinate how to remediate both positions.

-Perhaps we should leave things in A position until the mud has cleared up at least.

There is a thread on FB about how Diefenbaker is heading to a pro course.  Perhaps the president can monitor and respond if necessary.  It may have resolved itself

Leagues

-Kris

Registrations are open, people are signing up slowly.

Monday night is a drop in doubles night, this will rotate courses.  Jacob is running this.

Indoor putting league

-6 weeks left

-We should make sure that all leagues have the same flow (ie SGD email and sign up with DGscene) also run the cash flow through regular channels.

Sport Development

-Alex

Junior has 35 of 36 slots full. 2 new coaches this year. Lots of coaching help. Everything is ordered, half has arrived. The other half is on the way.

Ordered 80 custom discs. 40 for the program and 40 to sell.

Membership

-Jacob

130 members.  Most are playing in the tournament

Membership bag tags

-3D printed tags? looking at cost per tag. Want to have them ordered within 2 weeks so they are in by the tournament. 3D bag tag could be for the membership tournament only

Jacob to look into membership card/tag options and pricing.
Tournaments

-Kodi

Membership Drive

-may 14

-come and go udisc scoring with experimental layout, will coordinate with Scott (possibly a raised basket?)

-prizes and small pro division like last year

-$5 am $10 pro

ESO

-organizing committee has met

-City has approved dates, June 25-26

-B-tier sanctioning complete

-DGScene registration is started

-Andy has started on logo

-looking for sponsorship leads

Summer Solstice

-July 9th

-lots of detail TBD

-one day round, one night

-Non sanctioned

-Hoping to partner with vendors for food/drink

NADGT

-Kody is the TD, but that is the extent of affiliation. Proceeds will go back to the club.

-July 23-24

-Partial tournament in a box, NADGT takes care of a lot of the background details

-C-tier sanctioning complete

-Kris will help with this one

Trilogy challenge

-Seans Ahreans will look into this, possibly take lead

Womens Global

-Aug 6th

-Not SDG but may add a junior segment

Finance

Jason C

We are in a good place.  Need to move some funds out of paypal. 

Paid out Alex with an etransfer because he is out of country atm.

To start process of changing fiscal year

Signing Authority set up for Wendy? Still need to set this up.

Communications

Kevin B

Keeping the website up to date
Secretary

Casey

President

Wendy

I attended the Saskatchewan DG meeting. I will bring the info here from them.

MOU

-We would have to up our membership by $5.  We would have to eat the $5 for this year, at least for new members. We do have the budget to eat the cost for this year and we could increase dues next year.

-Once you are in with Sask sport as an “emerging sport” then you have access to significant funds, in the meantime we will be basically donating $5 per member. 

-Can we have a way to communicate this expense to our membership?  Perhaps a set blurb.

-They are missing teaching models and any way of training officials. It will take some work to get there. Perhaps they could specify where the $5 goes?

-We need a timeline and some accountability for what the money will go to

They also want us to sponsor a hole at the Sask Open, this isn’t sitting well with the board. Unless they also sponsor a hole at our tournament.  Wendy will take notes back to them

Wendy to ask Sask DG for more info regarding MOU.
Meeting Adjourn Jason moved to adjourn.

 

March 2022 – Executing Meeting Minutes

SDG Executive Meeting Tues March 1 2022

 

Present: Wendy, Scott, Alex, Kevin, Jakob, Tyler

Regrets: Kodi, Casey, Jay W, Jason G, Kris, James

Note Taker: Kevin

Agenda Item Notes Action/Decision

Follow-up

Call to order Meeting called to order at 8:02

Members present:  Jason C, Kevin B, Kodi, Kris, Jason G, Tyler, Jakob Martens

Any Agenda items to add
Accept the minute from last meeting   Scott, Wendy
Any business carrying over from last meeting   Is there ETA on the sign holders? Will contact Jay W
Directors
Course Development   Looks like new locations on the free toboggan hill will be acceptable (no actual permission yet)

  Other two locations between 9, 10; along length of fence line

    these look like they’re in the the optimist hill lease area

    Will try to push for approval for at least the one between 9,10 as a summer position

  James received an email from Charlie Clark. Offered to pick our brains about our thoughts.

      James will try to connect Charlie Clark to Scott

Leagues   Jakob’s indoor putting league is  going very well. Need to add info on website for other leagues.

    Projecting a budget surplus, where does this go? Some to more prizes, reset to SDG general fund (eventually baskets, teepads etc.)

Sport Director   Juniors will start in ~ 2 months

    next Friday Alex is going to Ecuador, won’t be back until around then (April 25 or 26 — but date not guaranteed)

    Someone reached out on Facebook about a community association

      will do a 4 part clinic series with them at the end of May

      four consecutive Saturday mornings

      will need one volunteer, possibly two

      doesn’t have to be the same person every day

Kodi will help with DGScene setup

Enlisting Andy to help with posters etc.

Needs? More stations for coach’s challenge. Cones, markers. Better signposts. 

PDGA Canada has specific money for juniors, will investigate.

  CN grant

    portal is still not open

    have started application process

    have contact with Saskatoon Community board secretary who’s been helpful

      hoping to have a draft by the end of the week

Membership   For this year the membership drive and membership are integrated

    all of our memberships will come through the drive event

    there is an option to purchase a non-playing membership (ie: just a membership, not for the tournament)

    registration launched today. 32 sign ups so far

      closes May 7

      after that in order to get a membership people will have to buy it through the event (even though the event is over)

  After membership drive is over we’ll create a new membership-only DGScene “event”

    we’ll import the membership drive participants into this event so there’s one list including everyone

      this makes things easier for the rest of the year

  PDGA Affiliation – code to the membership

    has be sent out individually

    can also attach it to the membership drive event

      Will add right away

Finance   Today is March 1 – end of Fiscal year

    want to do a better job of getting $ to board members this year quickly

      have cheques now

      have a paypal account

        prefer to use this over having to reimburse people

    Wendy still doesn’t have signing authority — need to meet with Wendy at a bank

      Wendy and JC to co-ordinate offline

  To start the process of changing our fiscal year to calendar year (or in line with DGS?)

    This year will be a short fiscal year. We’ll change to our calendar year

Communications Leagues section of website has been updated with putter league. Will update Tournaments immediately after meeting.
Tournaments   City has agreed in principal to Escape Open dates

    not worried about Membership drive event — we’re not shutting down the park

  Ice Bowl

    went well, despite Kodi being unable to attend

    Thanks to Scott/Wendy for doing day-of items

  Membership Drive

    • Planned for May 14.

    • Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

    • Will work with Scott on the layout

    • Prizes and Small pro division like last year 

    • 5$ for am’s 10$ for pros

  Escape Sports Open

    • Registration to start March 4th (for hole sponsors)

    • Adding 24 spots compared to last year

    • Organizing committee has met once already

    • City has approved the dates June 25-26

    • B-tier sanctioning completed

    • Disc Golf Scene registration is started.

    • Andy has started with a general logo

    • Let me know if you have any sponsor leads

    • Discs have been ordered

    * Have asked Okenagen organizers for advice on how to find sponsors

  Summer Solstice

    • July 9th

    • Lots of details to work out

    • One day round – One night round

    • Non sanctioned

    • Hoping to partner with vendors for supper/beverage providers

    • Will line up more help this time so Jason doesn’t have to save my bacon.

  NADGT

    • Registration should go up in the next couple of days

    • July 23-24

    • Should be a really exciting event

    • Partial tournament in a box. NADGT national take care of much of the background work

    • C-tier sanctioning is completed

    • Kris will help run this one

  Women’s Global 

    – August 6th- We may add a juniors segment to the event.

Secretary No Updates
President   Subcommitee meeting about interacting with SK Disc golf

  memorandum of understanding

  SK wants all membership data for Saskatoon to go to sask sport along with $5/member

  their outline so far looks good

  Wendy plans on attending their next board meeting

    good in general for Saskatoon Disc Golf to have a representative at the SK Disc golf board meetings

  They’re looking for us to start paying them $5/member starting in April

    we need more detail from them before we agree to that

 

Feb 2022 – SDG Executive Meeting Minutes

SDG Executive Tues Feb 1 2022

Present: CM, Andy P, Jason C, Wendy , Scott, James L, Alex P, JAcob M, Tyrone O, Kevin B, Jason Grant

Regrets: Kris, Kodi P

Note Taker:CM

 

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:01

Quorum? Yes we have quorum

Any Agenda items to add Agenda approved.
Accept the minute from last meeting Need to Approve Nov, Dec and Jan Minutes.  Motion to accept Scott, second Andy  
Directors
Course development

Scott

Members have been emailing their city councilors.  Met with the Brad the Director recreation and community development department regarding this.

His understanding was that we would never have less than 18.  Nothing will get pulled until alts are in so as to maintain 18 holes, we have this commitment in writing now. We will put out a post to the membership stating this.

Apparently there are no survey lines, just a rough map.

Have also emailed the development group to see if there has been any movement there. June 2022, things should start to move as the aforetatin titles should be settled.

Jacob will mention some of this to CTV.

League

Kris

Committee formed. Kris sent in a write up in his absence 

I formed a Leagues Subcommittee with Jakob Martins, Kyle Wiens and Jon O’Leary.

We decided to run multiple leagues….

– Monday’s – $5 Random Doubles

– Tuesdays – Sanctioned League

8 week league possible run 2X

– Thursdays – Gophertown League

April to July will be regular season

August will be playoffs

– Mini Leagues

– Kyle will run 3 mini leagues as hee has run in the past. April, June and Aug.

– 1 round a week for 4 weeks.

– 1 playoff round with cards made up according to standings.

– Sept – Glow League ran un

l mid Oct.

We could rent a facility for a winter putting league.  The sport facility is $140/hr..

Golf dome? Gordy Howe sports complex? Jacob will take it back to the sub committee 

Jacob to take putting league idea back to league subcommittee.
Sport Development

Alex

CN closed their application portal, they will open it in mid February. Maybe for teepad surrounds? Tree protectors? The later would likely be more appropriate for the funds available.

Hoping to order Junior players packs early. SDG should be able to use their paypal account for this, Jason.

Membership

Jacob

Need access to discgolf scene to set up membership. Kevin B will add him now.

What about a lost disc return competition? Will discuss a name and art for this with Andy.

Finance

Jason C

We could set our year end to whatever we want.

PDGA uses the calendar year, so we could move to that same model. 

Paid Escape what we owed them.

We are in good financial standing.

Looking to be more proactive with expense reports and events etc.

Jason will start that process of changing our fiscal year  in motion.

 James and Jason will pay for our club PDGA affiliation.

Will Get Wendy signing authority

Tournaments

Kodi

Kodi sent in an update in his absence:

Ice bowl this coming Saturday.

• Player info will go out on Wednesday.

• Largely organized by Disc Golf Saskatchewan

• Minor concerns are flagging the tees for the open holes, setting up lights and turning them

on for the 6pm night round

• Scoring will be kept on Udisc with separate events for each round type.

• Slight chance that I could have to leave town for a funeral, but Wendy, Scott

and Kris have

said that they would help if needed.

Membership Drive

• Planned for May 14.

• Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

• Will work with Scott

on the layout

• Prizes and Small pro division like last year

• 5$ for am’s 10$ for pros

Escape Sports Open

• Organizing committee has met once already

• City has approved the dates June 25-26

• B-tier sanctioning completed

• Disc Golf Scene registration is started.

• Registration to start March 4th

• Andy has started with a general logo

• Let me know if you have any sponsor leads

Summer Solstice

• July 9th

• Lots of details to work out

• One day round – One night round

• Non sanctioned

• Lots of details to work out.

• Hoping to partner with vendors for supper/beverage providers

• Will line up more help this time so Jason doesn’t have to save my bacon.

NADGT

• July 23-24

• Should be a really exciting event

• Par

al tournament in a box. NADGT national take care of much of the background work

• C-tieer sanctioning is completed

• Kris will help run this one

Women’s Global

– August 6th- Not my event but we may add a juniors segment to the event.

General Updates

• Reached out to city for event dates wai

ng to hear back but they have approved the

Escape open dates already

• Let me know if you’d like to TD an event or Assistant TD.

• Would love to have a Trilogy Challenge but no details available from Dynamic at this

me.

Would need some significant help from others to put this one on.

 

ESO

Scott will get a pound bag for 25% off and auction it as a fundraiser

Looking at MVP, discraft and innova for tournament plastic

Communication

Kevin

Someone asked about a mailing list. The google groups option doesn’t seem to have an unsubscribe option. Mailchimp is free. I will set it up.
Secretary

Casey

Nothing to report
President

Wendy

Sent some emails out to the group, please check your inbox

Provincial group is working towards official sask sport status.  They are working on a memorandum, and are looking to charge us $/head. We need to look at what we would be getting for those dollars, perhaps it is too much? What would we want? We will form a sub committee

Should we have a rep on the SaskDG board?

Motion to adjourn Scott 9:44

Jan 2022 – SDG Executive Meeting Minutes

SDG Executive Tues Jan 5 2021

 

Present: Casey, Kevin, Tyrone, Alex, Jakob, James

Regrets: Kodi, Wendy and Scott

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:06

Quorum not met, need 8, only have 6

Any Agenda items to add
Accept the minute from last meeting Unable to accept last month’s minutes without quorum.
Any business carrying over from last meeting Nothing urgent.
Directors
Sport development Juniors not for some time.  Starting to look at coaching and who may be interested this year, will post on executive FB to gauge interest. 
Membership Will meet with James Lawson to get membership information.

Perhaps we should change our year end to match up with PDGA, Jason Cotuu will know how to make the change? PDGA affiliation will need to be renewed at some point, not sure how that affects the fiscal year end,we will  table this discussion until next meeting.

Discuss fiscal year end timing and PDGA affiliation
Communications Little new.  Will post minutes from last meeting.
ICE Bowl Disc golf Sask is organizing the ice bowl again.  We are slated for  the first week in Feb, the 5th, tentatively.  They have pre-ordered an amount of discs and will offer them for sale with registration. Will offer a day and night round option.

Waiting to get feedback from DGS before announcing the date etc.

Kevin will put a tentative post out to the public with our ice bowl date.
For next Agenda Alex is hoping to have a draft to apply for some funding from CN, would like a small team to help edit/polish the application.
Adjourn meeting Motion to adjourn, Casey 8:40 PM

Dec 2021 – SDG Executive Meeting Minutes

SDG Executive Tues Dec 7 2021

 

Present: Wendy, Scott, Alex, Kevin, Jakob, Tyler

Regrets: Kodi, Casey, Jay W, Jason G, Kris, James

Note Taker: Kevin

Agenda Item Notes Action/Decision

Follow-up

Call to order Quorum not met, need 8, only have 6.
Accept the minute from last meeting Unable to accept last month’s minutes without quorum.
Any business carrying over from last meeting Smart layouts are now in place. We can now change the course layouts without UDisc’s approval.

Old layouts are still active, if inactivate them UDisc will permanently retire them (UDisc wants everyone using smart layouts)

Hole numbers are still a little wonky. Needs experimentation

Directors
Course Development Have informally organized teepad cleaning.

Want to purchase shovel/scraper, can’t approve that expense without quorum.

Have funding for signage at Reid from city park enhancement program. Still need signholders from Jay White.

Dief signage is still incomplete until new layouts are finalized (we’re losing holes 15-18 because they are not irrigated). May gain some holes on/near the hill.

Leagues No updates
Sport Director CN rail has a community board that gives out funding. Disc golf may be a good fit since their track goes right by Reid. Applications are due in March.

City has similar grants. So does Federated Co-op. Board will investigate

Membership DG Sask wants clubs to be sending them money based on membership numbers. Still unknown what Saskatoon Disc Golf would get out of it (Sask Sport status?)
Finance No Updates
Communications No Updates
Secretary No Updates
President Will be absent next meeting and will defer meeting chair 

 

Nov 2021 – SDG Executive Meeting Minutes

SDG Executive Tues Nov 2 2021

Present: CM, Jason Coutu, Kodi P, Scott C, Wendy, C, Kris R, Alex P, Marc L, Kevin B

Regrets: Jay W

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:32

Quorum? Yes, 9

Accept the minute from last meeting No required edits. Motion to approve? Alex, second Marc. Minutes Accepted
Any Agenda items to add none.  Motion to accept standard agenda, passed.
League: Nothing to add, league is wrapped. The plan is to run multiple different leagues next year.  Shorten the regular season and add a glow season. The details will be filled out in the off season.
Course Development Nothing to report.
Sport development Nothing new
Tournament Nothing new, looking forward to more tournaments next year
Communication Built email list of members.  Waiting to build communication plan for AGM.  

Must get notice out by Saturday.  AGM, Saturday November 21 12 pm. Need an RSVP

Kevin will put out communication, Jason will give him the text to publish (email, facebook, website)
Secretary Will book a room at 21st street tap room for November 21, 12 noon, but need to know numbers. Jason to make a poll for AGM RSVP, Casey to book a room in the 21st street tap room.
Treasurer Finalizing the last payouts.  Will email out financials when they close.

Far more enrollment than expected, everything made money.  Look at your budgets and think about spending next year.  Jason will circulate a document for people to ask for budget line increases, need this by next week, Thursday Nov 11.

All of the directors should produce a report, at least one paragraph each, more as needed, to circulate at the AGM.

Succession planning, we may need to fill a few spots. Jay is stepping down as President, but would like to stay on as a member at large.

Jason will wrap this year’s finances, build the new budget and a succession planning doc.
Other business We have multiple layouts at Diefenbaker now. We have the ability to have course ambassadors to log in and make adjustments, Scott C is currently the ambassador  for our 3 and Eagle Creeks course.

Smart layout option will create a curated master layout.

Scott C will explore the functionality and whether we can add multiple tee pads etc. then we will either have a single master/smart layout with options or multiple smart layouts to accommodate fringe uses.
Motion to adjourn 9:09 Marc.

 

Saskatoon Disc Golf 2021 AGM Announcement

Date: Nov 28th, 2021 @ 12:00pm

Locations: The Meeting will be held live and online at

  • Basement Meeting room of Winston’s Pub
  • Zoom (link to be released on Nov 27th)

Meeting Package: The meeting package will be available on the website 48 hours prior to the meeting.

Submissions for bylaw changes: The board has not proposed any bylaw changes this cycle. Any member in good standing can submit a proposed bylaw change by 11:59pm Nov 14th 2021 to have it added to the agenda.

Submissions for Agenda Items: Any member in good standing can submit an item for the meeting agenda by 11:59am Nov 21st 2021 to have it added to the agenda.

Attendance and Voting requirements: Anyone in the Saskatoon Disc Golf community is welcome to attend the meeting. Voting is restricted to Members with a current paid membership as of 11:59pm Nov 14th 2021 and are 18 years old or older at the time of the meeting. 

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