Category: SDG Board Minutes (page 1 of 3)

March 2022 – Executing Meeting Minutes

SDG Executive Meeting Tues March 1 2022

 

Present: Wendy, Scott, Alex, Kevin, Jakob, Tyler

Regrets: Kodi, Casey, Jay W, Jason G, Kris, James

Note Taker: Kevin

Agenda Item Notes Action/Decision

Follow-up

Call to order Meeting called to order at 8:02

Members present:  Jason C, Kevin B, Kodi, Kris, Jason G, Tyler, Jakob Martens

Any Agenda items to add
Accept the minute from last meeting   Scott, Wendy
Any business carrying over from last meeting   Is there ETA on the sign holders? Will contact Jay W
Directors
Course Development   Looks like new locations on the free toboggan hill will be acceptable (no actual permission yet)

  Other two locations between 9, 10; along length of fence line

    these look like they’re in the the optimist hill lease area

    Will try to push for approval for at least the one between 9,10 as a summer position

  James received an email from Charlie Clark. Offered to pick our brains about our thoughts.

      James will try to connect Charlie Clark to Scott

Leagues   Jakob’s indoor putting league is  going very well. Need to add info on website for other leagues.

    Projecting a budget surplus, where does this go? Some to more prizes, reset to SDG general fund (eventually baskets, teepads etc.)

Sport Director   Juniors will start in ~ 2 months

    next Friday Alex is going to Ecuador, won’t be back until around then (April 25 or 26 — but date not guaranteed)

    Someone reached out on Facebook about a community association

      will do a 4 part clinic series with them at the end of May

      four consecutive Saturday mornings

      will need one volunteer, possibly two

      doesn’t have to be the same person every day

Kodi will help with DGScene setup

Enlisting Andy to help with posters etc.

Needs? More stations for coach’s challenge. Cones, markers. Better signposts. 

PDGA Canada has specific money for juniors, will investigate.

  CN grant

    portal is still not open

    have started application process

    have contact with Saskatoon Community board secretary who’s been helpful

      hoping to have a draft by the end of the week

Membership   For this year the membership drive and membership are integrated

    all of our memberships will come through the drive event

    there is an option to purchase a non-playing membership (ie: just a membership, not for the tournament)

    registration launched today. 32 sign ups so far

      closes May 7

      after that in order to get a membership people will have to buy it through the event (even though the event is over)

  After membership drive is over we’ll create a new membership-only DGScene “event”

    we’ll import the membership drive participants into this event so there’s one list including everyone

      this makes things easier for the rest of the year

  PDGA Affiliation – code to the membership

    has be sent out individually

    can also attach it to the membership drive event

      Will add right away

Finance   Today is March 1 – end of Fiscal year

    want to do a better job of getting $ to board members this year quickly

      have cheques now

      have a paypal account

        prefer to use this over having to reimburse people

    Wendy still doesn’t have signing authority — need to meet with Wendy at a bank

      Wendy and JC to co-ordinate offline

  To start the process of changing our fiscal year to calendar year (or in line with DGS?)

    This year will be a short fiscal year. We’ll change to our calendar year

Communications Leagues section of website has been updated with putter league. Will update Tournaments immediately after meeting.
Tournaments   City has agreed in principal to Escape Open dates

    not worried about Membership drive event — we’re not shutting down the park

  Ice Bowl

    went well, despite Kodi being unable to attend

    Thanks to Scott/Wendy for doing day-of items

  Membership Drive

    • Planned for May 14.

    • Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

    • Will work with Scott on the layout

    • Prizes and Small pro division like last year 

    • 5$ for am’s 10$ for pros

  Escape Sports Open

    • Registration to start March 4th (for hole sponsors)

    • Adding 24 spots compared to last year

    • Organizing committee has met once already

    • City has approved the dates June 25-26

    • B-tier sanctioning completed

    • Disc Golf Scene registration is started.

    • Andy has started with a general logo

    • Let me know if you have any sponsor leads

    • Discs have been ordered

    * Have asked Okenagen organizers for advice on how to find sponsors

  Summer Solstice

    • July 9th

    • Lots of details to work out

    • One day round – One night round

    • Non sanctioned

    • Hoping to partner with vendors for supper/beverage providers

    • Will line up more help this time so Jason doesn’t have to save my bacon.

  NADGT

    • Registration should go up in the next couple of days

    • July 23-24

    • Should be a really exciting event

    • Partial tournament in a box. NADGT national take care of much of the background work

    • C-tier sanctioning is completed

    • Kris will help run this one

  Women’s Global 

    – August 6th- We may add a juniors segment to the event.

Secretary No Updates
President   Subcommitee meeting about interacting with SK Disc golf

  memorandum of understanding

  SK wants all membership data for Saskatoon to go to sask sport along with $5/member

  their outline so far looks good

  Wendy plans on attending their next board meeting

    good in general for Saskatoon Disc Golf to have a representative at the SK Disc golf board meetings

  They’re looking for us to start paying them $5/member starting in April

    we need more detail from them before we agree to that

 

Feb 2022 – SDG Executive Meeting Minutes

SDG Executive Tues Feb 1 2022

Present: CM, Andy P, Jason C, Wendy , Scott, James L, Alex P, JAcob M, Tyrone O, Kevin B, Jason Grant

Regrets: Kris, Kodi P

Note Taker:CM

 

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:01

Quorum? Yes we have quorum

Any Agenda items to add Agenda approved.
Accept the minute from last meeting Need to Approve Nov, Dec and Jan Minutes.  Motion to accept Scott, second Andy  
Directors
Course development

Scott

Members have been emailing their city councilors.  Met with the Brad the Director recreation and community development department regarding this.

His understanding was that we would never have less than 18.  Nothing will get pulled until alts are in so as to maintain 18 holes, we have this commitment in writing now. We will put out a post to the membership stating this.

Apparently there are no survey lines, just a rough map.

Have also emailed the development group to see if there has been any movement there. June 2022, things should start to move as the aforetatin titles should be settled.

Jacob will mention some of this to CTV.

League

Kris

Committee formed. Kris sent in a write up in his absence 

I formed a Leagues Subcommittee with Jakob Martins, Kyle Wiens and Jon O’Leary.

We decided to run multiple leagues….

– Monday’s – $5 Random Doubles

– Tuesdays – Sanctioned League

8 week league possible run 2X

– Thursdays – Gophertown League

April to July will be regular season

August will be playoffs

– Mini Leagues

– Kyle will run 3 mini leagues as hee has run in the past. April, June and Aug.

– 1 round a week for 4 weeks.

– 1 playoff round with cards made up according to standings.

– Sept – Glow League ran un

l mid Oct.

We could rent a facility for a winter putting league.  The sport facility is $140/hr..

Golf dome? Gordy Howe sports complex? Jacob will take it back to the sub committee 

Jacob to take putting league idea back to league subcommittee.
Sport Development

Alex

CN closed their application portal, they will open it in mid February. Maybe for teepad surrounds? Tree protectors? The later would likely be more appropriate for the funds available.

Hoping to order Junior players packs early. SDG should be able to use their paypal account for this, Jason.

Membership

Jacob

Need access to discgolf scene to set up membership. Kevin B will add him now.

What about a lost disc return competition? Will discuss a name and art for this with Andy.

Finance

Jason C

We could set our year end to whatever we want.

PDGA uses the calendar year, so we could move to that same model. 

Paid Escape what we owed them.

We are in good financial standing.

Looking to be more proactive with expense reports and events etc.

Jason will start that process of changing our fiscal year  in motion.

 James and Jason will pay for our club PDGA affiliation.

Will Get Wendy signing authority

Tournaments

Kodi

Kodi sent in an update in his absence:

Ice bowl this coming Saturday.

• Player info will go out on Wednesday.

• Largely organized by Disc Golf Saskatchewan

• Minor concerns are flagging the tees for the open holes, setting up lights and turning them

on for the 6pm night round

• Scoring will be kept on Udisc with separate events for each round type.

• Slight chance that I could have to leave town for a funeral, but Wendy, Scott

and Kris have

said that they would help if needed.

Membership Drive

• Planned for May 14.

• Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

• Will work with Scott

on the layout

• Prizes and Small pro division like last year

• 5$ for am’s 10$ for pros

Escape Sports Open

• Organizing committee has met once already

• City has approved the dates June 25-26

• B-tier sanctioning completed

• Disc Golf Scene registration is started.

• Registration to start March 4th

• Andy has started with a general logo

• Let me know if you have any sponsor leads

Summer Solstice

• July 9th

• Lots of details to work out

• One day round – One night round

• Non sanctioned

• Lots of details to work out.

• Hoping to partner with vendors for supper/beverage providers

• Will line up more help this time so Jason doesn’t have to save my bacon.

NADGT

• July 23-24

• Should be a really exciting event

• Par

al tournament in a box. NADGT national take care of much of the background work

• C-tieer sanctioning is completed

• Kris will help run this one

Women’s Global

– August 6th- Not my event but we may add a juniors segment to the event.

General Updates

• Reached out to city for event dates wai

ng to hear back but they have approved the

Escape open dates already

• Let me know if you’d like to TD an event or Assistant TD.

• Would love to have a Trilogy Challenge but no details available from Dynamic at this

me.

Would need some significant help from others to put this one on.

 

ESO

Scott will get a pound bag for 25% off and auction it as a fundraiser

Looking at MVP, discraft and innova for tournament plastic

Communication

Kevin

Someone asked about a mailing list. The google groups option doesn’t seem to have an unsubscribe option. Mailchimp is free. I will set it up.
Secretary

Casey

Nothing to report
President

Wendy

Sent some emails out to the group, please check your inbox

Provincial group is working towards official sask sport status.  They are working on a memorandum, and are looking to charge us $/head. We need to look at what we would be getting for those dollars, perhaps it is too much? What would we want? We will form a sub committee

Should we have a rep on the SaskDG board?

Motion to adjourn Scott 9:44

Jan 2022 – SDG Executive Meeting Minutes

SDG Executive Tues Jan 5 2021

 

Present: Casey, Kevin, Tyrone, Alex, Jakob, James

Regrets: Kodi, Wendy and Scott

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:06

Quorum not met, need 8, only have 6

Any Agenda items to add
Accept the minute from last meeting Unable to accept last month’s minutes without quorum.
Any business carrying over from last meeting Nothing urgent.
Directors
Sport development Juniors not for some time.  Starting to look at coaching and who may be interested this year, will post on executive FB to gauge interest. 
Membership Will meet with James Lawson to get membership information.

Perhaps we should change our year end to match up with PDGA, Jason Cotuu will know how to make the change? PDGA affiliation will need to be renewed at some point, not sure how that affects the fiscal year end,we will  table this discussion until next meeting.

Discuss fiscal year end timing and PDGA affiliation
Communications Little new.  Will post minutes from last meeting.
ICE Bowl Disc golf Sask is organizing the ice bowl again.  We are slated for  the first week in Feb, the 5th, tentatively.  They have pre-ordered an amount of discs and will offer them for sale with registration. Will offer a day and night round option.

Waiting to get feedback from DGS before announcing the date etc.

Kevin will put a tentative post out to the public with our ice bowl date.
For next Agenda Alex is hoping to have a draft to apply for some funding from CN, would like a small team to help edit/polish the application.
Adjourn meeting Motion to adjourn, Casey 8:40 PM

Dec 2021 – SDG Executive Meeting Minutes

SDG Executive Tues Dec 7 2021

 

Present: Wendy, Scott, Alex, Kevin, Jakob, Tyler

Regrets: Kodi, Casey, Jay W, Jason G, Kris, James

Note Taker: Kevin

Agenda Item Notes Action/Decision

Follow-up

Call to order Quorum not met, need 8, only have 6.
Accept the minute from last meeting Unable to accept last month’s minutes without quorum.
Any business carrying over from last meeting Smart layouts are now in place. We can now change the course layouts without UDisc’s approval.

Old layouts are still active, if inactivate them UDisc will permanently retire them (UDisc wants everyone using smart layouts)

Hole numbers are still a little wonky. Needs experimentation

Directors
Course Development Have informally organized teepad cleaning.

Want to purchase shovel/scraper, can’t approve that expense without quorum.

Have funding for signage at Reid from city park enhancement program. Still need signholders from Jay White.

Dief signage is still incomplete until new layouts are finalized (we’re losing holes 15-18 because they are not irrigated). May gain some holes on/near the hill.

Leagues No updates
Sport Director CN rail has a community board that gives out funding. Disc golf may be a good fit since their track goes right by Reid. Applications are due in March.

City has similar grants. So does Federated Co-op. Board will investigate

Membership DG Sask wants clubs to be sending them money based on membership numbers. Still unknown what Saskatoon Disc Golf would get out of it (Sask Sport status?)
Finance No Updates
Communications No Updates
Secretary No Updates
President Will be absent next meeting and will defer meeting chair 

 

Nov 2021 – SDG Executive Meeting Minutes

SDG Executive Tues Nov 2 2021

Present: CM, Jason Coutu, Kodi P, Scott C, Wendy, C, Kris R, Alex P, Marc L, Kevin B

Regrets: Jay W

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:32

Quorum? Yes, 9

Accept the minute from last meeting No required edits. Motion to approve? Alex, second Marc. Minutes Accepted
Any Agenda items to add none.  Motion to accept standard agenda, passed.
League: Nothing to add, league is wrapped. The plan is to run multiple different leagues next year.  Shorten the regular season and add a glow season. The details will be filled out in the off season.
Course Development Nothing to report.
Sport development Nothing new
Tournament Nothing new, looking forward to more tournaments next year
Communication Built email list of members.  Waiting to build communication plan for AGM.  

Must get notice out by Saturday.  AGM, Saturday November 21 12 pm. Need an RSVP

Kevin will put out communication, Jason will give him the text to publish (email, facebook, website)
Secretary Will book a room at 21st street tap room for November 21, 12 noon, but need to know numbers. Jason to make a poll for AGM RSVP, Casey to book a room in the 21st street tap room.
Treasurer Finalizing the last payouts.  Will email out financials when they close.

Far more enrollment than expected, everything made money.  Look at your budgets and think about spending next year.  Jason will circulate a document for people to ask for budget line increases, need this by next week, Thursday Nov 11.

All of the directors should produce a report, at least one paragraph each, more as needed, to circulate at the AGM.

Succession planning, we may need to fill a few spots. Jay is stepping down as President, but would like to stay on as a member at large.

Jason will wrap this year’s finances, build the new budget and a succession planning doc.
Other business We have multiple layouts at Diefenbaker now. We have the ability to have course ambassadors to log in and make adjustments, Scott C is currently the ambassador  for our 3 and Eagle Creeks course.

Smart layout option will create a curated master layout.

Scott C will explore the functionality and whether we can add multiple tee pads etc. then we will either have a single master/smart layout with options or multiple smart layouts to accommodate fringe uses.
Motion to adjourn 9:09 Marc.

 

October 5 2021 – SDG Executive Meeting Minutes

SDG Executive Tues October 5 2021

 

Present: CM. Jason Coutu, Scott Chapman, Wedy Chapman, Alex Pelletier, Tyrone, James Lawson, 

Regrets: Marc Lebalt

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time:

Quorum?

Any Agenda items to add None.  Motion to accept agenda, Wendy. Second Tyrone
Accept the minute from last meeting Motion to accept, Wendy. Second Scott.
Directors:
Course Development

-Scott C

Diefenbaker. The City has nothing on file for our park access permit, it had been approved. So I resubmitted.  First call should be out there marking things. Nothing back from the solicitor’s office about our positions on the hill.

Walk through with J. Houk of Aforestation areas, he thought both locations could work. Escape is very on board with the idea, perhaps a summer pro shop at the italian centre, possibly a licenced location.

SDG to meet with Meewasin and the City on October 15th. Perhaps Meewasin has other location ideas for us?

AFORESTATION group has some curious demands. They seem to be taking a fairly strong stance.  We would need a memo of understanding, and a process in place to ensure things don’t become problematic. Perhaps a sit down could allay some of their concerns. If not, it could be a problem. Again, perhaps MVA or the City could have another space without other stakeholders.

Membership Development

-James L

A few more memberships in the last few weeks, roughly 218 members.
Sport Development

-Alex P

Will start looking into school visits, when I’m back in town. 

Casey, Victoria school is running a small program, that could be an opportunity.

Kevin, Principal from Montgomery School reached out looking for funding for discs. 

Alex to follow up with These two schools

Communications

-Kevin B

Principal from Montgomery School reached out looking for funding for discs, or grants for discs.

Talk with Kevin if you need help with your board email

Finance

-Jason C

All expense reports are now in.

We are nearly out of cheques, I will order some. Generally we don’t pay out people with e transfer.  I would like a one time permission to clear all owing money with a combination of cheques and e transfer, motion by Jason.  Second Wendy.  None opposed.

Would like to have a preliminary close off of the books by this weekend, then we can start looking at the AGM.  

Kevin and Jason will look make a communications plan for the AGM
Any other business Alex: Do we have a date for the AGM? Yes, Sunday November 1st 1pm

James: email from the City re the cutting of grasses in Donna Birkmaier Park.  We need an email list for AGM announcement and perhaps we could also remind the membership not to modify the courses.  Kevin will look into this

Wendy: Who is not coming back to the board, and have they shoulder tapped anyone?  Jason will send out an email to the board about this.

Kevin to build email list of members for AGM notification etc
Motion to Adjourn Scott, 8:51pm

 

September 7 2021 – SDG Executive Meeting Minutes

September 7 2021 – SDG Executive Meeting Minutes

Present: CM, Jason C, Kris, James L, Jay W, Wendy C, Scott C, Andy P, Kevin B, Marc L

Regrets: Kodi P, 

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call to order Time: 8:03

Quorum ?½ board plus 1 =8? We have Quorum

Any Agenda items to add No, standard agenda. Motion to accept, Scott. Second Wendy/  None opposed.
Accept the minute from last meeting Kevin Will edit and post them for approval.
Accept Julys minutes (August didn’t have quorum) Motion to approve, Wendy. Second, Jay.  None opposed.
President Not much to report.  Looking foreword to todays discussion.
Course development How is the sign construction coming along Jay? It is in Jason’s Yard, Jay will pick it up and mount it.

City of Saskatoon has given us some time to install signs.  Do we want to install all 18 alternates now, even though we may lose some holes. We would have to reapply to install on the hill, that is a different process involving the optimists(The solicitor’s office). Two more holes not including the hill would get us up to 18.

The City wants holes 15-18 offline for summer.

Motion to put in all alternate pins at Dief minus 15-18, plus a practice basket. Also add main sign. Motion Scott, second Casey. None opposed.

Scott would like to show the City some options around the irrigation bowl

Perhaps we need to push back a bit more publicly, about the loss of 15-18, and also the original 5 holes.  We could reach out to Marin Loewan, City Counsellor.

A letter to the City Counsel? It would be good to appeal to City counsel about where we were 5 years ago and where we find ourselves.

Do we want to put another basket in at Donna hole 4? Motion to Tack baskets together and replace basket 4 at Donna, Casey, Second Marc. Passed

May as well move the last two new baskets from Donna to Dief also

Scott talked with the Friends of the Aforestation area group (they gave Scott and Wendy a tour) and also the Fat tire bike group.  They sound interested in the idea of DG in their area. They don’t want any endemic trees touched, but that should be workable. They would like us to present the idea to their board. Also an inaturalist survey could help get approval.

The City and also Mewasin would need to approve of this also

Speaking with J Houk, they will generate the hype to get themselves paid and get the course installed, we don’t have to come up with the cash.

The other side of the highway could also work?

League  Sanctioned league is finished. 4 more weeks of regular league. Year end tournament first weekend of october
Membership 2 new memberships this week. And one to refund.  Up to 218 members total
Sport Development Made money in Juniors this year, per Jason.

Director unable to attend

Tournament  ESO did very well financially, as per Jason.

Director unable to attend

Communication Just ongoing  house cleaning type stuff with the web site etc.
Finance Little has changed, coffers are doing well generally.  

Financials have been filed.

Some cheques need to go out.  We’ll need to order more cheques.

Some deposits to make.

All programs have made a profit and memberships are up.

AGM: november is a good time. Can start closing off finances, AGM can happen 30 days later.

We could Book a Sunday afternoon at 21st street. Sunday 21st November 1 pm.

We should get messaging out on this, Jason will work with Kevin on that.

Jason can bring telecasting gear.

We can announce october 5th.

Secretary Nothing to add.
Last call for business arising from the meeting
Motion to adjourn Wendy, 9:26 PM

July 2021 – SDG Executive Meeting Minutes

Board Members Present: Casey Murray, Wendy Chapman, Kodi Poettcker, Andy Palmer, Alex Pelletier, Scott Chapman, Jason Coutu(late), Jay Wight (late)

Regrets

Note Taker: Casey

 

Agenda Item Notes Action/Decision

Follow-up

Call to order

Quorum

8:06 pm, Need 7 for quorum.  We will have 7 when Scott arrives.
Any new agenda items/accept the meetings agenda
Stickers and writing on baskets(Quorum was reached ) Alex would like to clean up the basket with some acetone etc. Thinking Sunday, will coordinate in executive FB group
Course usage numbers It would be nice to track how many people are using the course, for funders and also to justify to the city.  Funders especially may like these numbers.  15 hours of tracking would be strong data. Alex will make a post in the exec and coordinate from there.
Accept the last meetings minutes Casey, second by Wendy.
Officers

reports

President Good job with the tournament Kodi, it went really well. Ready to start on signs, just waiting for the go ahead. 

CTP signs for league are built.

Tournaments would like plenty of signs, Jay will make what he can with what material he has.

Course Development Signage for Reid has been approved by the City. Very close to moving ahead.

We have approval from the City for Reid and Dief info sign.  Will finalize details and with Andy and then Jay can start building the physical sign infrastructure.

Waiting to hear back from the city about new pin locations at Dief.

There have been inquiries about how to build a new course.  Scott has been telling people what is needed.

Pins at Diefenbaker have been renumbered, new vinyl. Also redone on uDisc.  Also added some signage pointing to hole 1 and 13. Old layouts have been made inactive.

Need keys from James L to move Donna baskets. It would be nice to have one key for all locks.

Scott will contact Burnetts about universal locks
Tournament Director The Solstice tournament went well. Udisc didn’t work well for the tournament, but we managed. Financials should have turned out well. A few people did bail last minute, this will affect the bottom line.

29 on the waitlist of ESO.  We are hoping to have pins in the ground for the tournament holes, but we are still waiting for the city.

Found a sign maker for a good price. $12/sign.

Plenty left to do, but we are well on our way.  Innova order is on the way.

May need hands on tournament day. for registration as well as spotting and some logistics.

Fundraiser glow round the night before the tournament, for read Saskatoon, both tournament attendees and the public can join.

Still working on a possible September Tournament.

Need to move the Donna baskets, Kodi will make a post to organize when

Skill Development Juniors are 4 weeks in.  Kids are having a great time. DG Strong warm ups have been implemented.

We have a tonne of coaches.

Putting on a clinic this weekend if Someone wants to join, Global Gathering place.

Saskatoon Community Rec association is putting on some events, the multisport series may work with us. Waiting to hear back, well need some coaches if that works out.

Membership We’ve only sold a couple more since last month, 208 memberships currently.
Finance Started to cover expenses for ESO.  Accounts are healthy because we’ve had more people attend all things.
Star Phoenix article They want a phone interview about the history of DG and SDG. Jay W has the background. Jay will contact the SP
Motion to ajourn Motion by Scott at 8:59

June 2021 – SDG Executive Meeting Minutes

SDG Executive board monthly meeting

 

June 1st 

Agenda & Meeting Notes

 

Present: Casey M, Wendy C, Scott C, Jason C, Kein B, James L, Jay w, Tyrone, AP, Kris, Marc L

Regrets

Note Taker:CM

Agenda Item Notes Action/Decision

Follow-up

Call meeting to order
Acceptance of agenda
Accept past minutes Motion WC, second KP
President     Not much to report.

    Excited for Saskatoon Disc Golf right now. Everything’s kicking off.

    Tournaments, course development all going well.

Course Development     Did a walkthrough with the city at Dief to go over the new basket locations.

    Mark, maintenance, park staff, senior manager for park spaces were present

    Lots of talk from the city about damage to trees

    Only small alterations to proposed basket locations, mostly within 5 feet of our proposals.

      * But, we’ll only get two positions on the hill, not three

      * We can only use the free toboggan side of the hill

      * Dief can likely soon be a 20 hole course in the summer

      * Escape was happy enough to order four baskets we need for Dief. We can pay them later!

        * Two baskets for the hill, two for practice putting area

    City accepted suggestions from Scott for around the teepads (woodchips etc.), also tree-armouring

      Mark will collect feedback on these from other city staff

      We included examples of hole signage, bag holders

      This would apply to Reid as well

    Heard nothing back yet from the park enhancement program application we’ve put in

    Andy has submitted a design for a Reid course map. Board will provide feedback before we present it to the city

      When we eventually do a new Diefenbaker map we should do it in a similar style

    Scott is researching an area west of Cedar Villas reforestation area for a new course

      fat tire mountain biking club is already out there

        we have their contact information

      There is a “friends of the reforestation area group” out there. We’ll have to negotiate with them.

        Plan is to go to the city once we’ve contacted all of the user groups

    Scott has chatted with John and Dee Hauk (pro disc golf course designers, did Maple Hill etc.)

      their point of view is not to rely on the local board

      instead: develop an economic impact plan that’s presented to all potential shareholders (city, major sponsors (potentially Escape, Cameco, Nutrien, Tourism Saskatoon), RMs, etc.)

        they would host a meeting with these groups

        if they can drum up the money from those groups, they will design the course

        often what happens is people love the idea but then go with something easier/cheaper/smaller

    Orange Xs are on the ground at Reid where the city wants to plant trees

      not all locations are ideal, but they’ve heard our input

    Kris/Jay — Can we move the good baskets from Donna over to Dief?

      We should re-label the holes at Dief at the same time. Hole 13 becomes hole 1

      Announce on Facebook etc. before we move them so people know the courses will be temporarily unavailable

      Plan to do it in the evening / near dark when usage is low

Membership Development Hit 200 member mark! Have had some website issues, now resolved.  Wendy will put up some QR codes
Leagues Now have 81 members in league.  We will now meet as a big group as per regulations, “normal” league can commence. PDGA league can go ahead in June.

Need to link the spreadsheet to our website to view standings.

Kevin B will work out website link.
Skill Development Signs made to tell people where Junior league will be happening.

Fundraiser discs are in, coaches jerseys are also in.

Full program of 32 kids.  We can go as normal with restrictions lifted.  Program will run 8 weeks.  Have everything we need to get started.

Kodi and Alex put on a clinic in Warman last weekend,they had very positive feedback.

Tournament Director Escape Sports Open (ESO)  is full.  28 reserved spots for junior/women was the right amount.

Opened one hour early, but there were still 30 spots after an hour.

35 people on the waitlist

We will need at least 10 spotters.

Solstice tournament already has 58.  No word back from Crossmount yet.

Likely stat at the parking Lot

Can we move amateur side of escape open to Reid? and bring more MPO etc in? PDGA will not let us on a 9 basket course.

Round 1 will take a 5 hour loop.  Probably wise to keep it not too big for first go around.

May need to remind people about lost/looking for disc rules at the players meeting to help move things along.

In Ab they do a shot gun start with 4 different start times etc.

Good to still use hand sanitizer at tournaments no matter what the restrictions

What if the club sponsored a hole on behalf of Andy for all the work he has done on graphics, moved by Kodi.  Seconded by Scott C.  Scott: he works a lot at a high level, he makes us look good.No objections, the motion passes

Mark L will stop in on Crossmount.

Communications Behind posting minutes.  Will catch up today. Caught up on all things otherwise.
Finance League Target of 3k, have raised 6k plus.  Membership also 6k plus in revenue.

Escape open will exceed our projections buy itself.  Total we are at 18K revenue vs 12k Projected.  We are in a very good position financially.  Leagues will have access to more funding for prizing. Note: 36 people on the ESO waitlist have paid and will have to get refunded. 

Secretary Outstanding from last meeting: how to deal with numbering of baskets.  Scott C: we have a plan to deal with physical numbers and will look into udisc changing of numbers.
Sponsorship Need more hole sponsors.  We have 4, need 18 total, so if anyone knows people or businesses please pass them on.

How are we recognizing sponsors? IN players book.  Do we want a sponsor board at the event?

Do we need a sponsorship portfolio/lead person?

Motion to adjourn Motion by Scott at 9:22 pm

 

May 2021 – SDG Executive Meeting Minutes

Present: CaseyM, Jason C, Tyrone, Kris, JayW, Marc L, Scott C, Wendy C, Kodi P

Regrets: JamesL, AlexP, Kevin B

Note Taker:

Agenda Item Notes Action/Decision

Follow-up

Call to order 8:06 pm
Motion to accept agenda Marc, seconded Jay
Motion to accept previous meeting notes Kevin B, Second Wendy C
Any agenda items to add none
Directors reports
President Great job on the membership tournament! Everything is rolling along well
Course development Scott put in two applications to the city: One for $2000(signage at Reid, total cost we’d pay half), other for $9000 (Finish signage and teepads at Dief).

Will ask for any ideas from the membership about new holes at Dief, then we can vote and pass it to the city.  Maintenance and utilities will have to be on side.

Scott will talk with the city about replacing teepads that were removed.

Would like to do a walk through of the U of S tree farm, there is space for 3+ 18 hole courses. Could find funding from sask tourism, we could bring people in from out of town.

What about changing the hole numbering? We could change it on udisc and get decals/repaint. Will coordinate with Kevin to get the word out to the public.

Scott moving foreword to finish Diefenbaker.

Scott looking at physical and udisc options to change hole numbers.

League 61 people signed up for league as of today. Will have to look at Reid, it’s a bit small for this many.  Could look at divisions for next year.  Will reduce the number of night at Reid for this year.

Kris will coordinate with Kevin to update the website.

Kris, will change schedule to relieve some pressure from Reid Park.

Will update website.

Junior Start delayed to June 16th
Tournaments Wrapping  membership tournament.

99/100 people signed up played.

Registration to be up in the next week or two for the solstice tournament.

Escape Open looks more hopeful.  We are allowed to compete in a singles environment. The next phase of covid restrictions will allow 150 people outside.

There may be some interest in serving adult beverages at tournaments.

To post registration for Solstice tournament in th next two weeks
Finance Some cheques to clean up.  Pay pal account needs to be coordinated.

Good meetings with other directors about their finances.

we can do etransfers for prizes but not for expenses.

$570 from membership tournament to course development.

Can we generate a qrcode for membership buying? Jason will do.

Jason needs to be added as staff to discgolf scene events.  Also will build a qr link for buying memberships.
Motion to adjourn Scott, 8:59
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