Category: SDG Board Minutes (page 1 of 4)

Dec 2022 – SDG Executive Meeting Minutes

1 – Call to Order

  • Members present: 
  • Regrets: 

2 – Acceptance of the Agenda

3 – Acceptance of Last meeting’s minutes – Nov 1, 2022 

4 – Business Arising from last month’s minutes and Action items

  • Scott ordered locks
  • Scott rented a storage locker  


5 – Directors Reports

  • Course Development – Scott
    1. Sub-committee for snow clearing at the courses
    2. Sea Can storage at Dief
    3. Donna Birkmaier meeting with the city


  • League Director – Kris


  • Sport Development – Alex 


  • Membership Development – Jakob


  • Putting league


  • Tournament Director – Vacant 
    1. Need to form a tournament committee and work with Kodi to start planning dates for the upcoming season. Clint and Brandon were interested in helping this year   Who wants to be on this committee and start this process? 


  • Finance Director – Jason


  • Communications Directory – Vacant
    1. Scott can help post info on the website and Kevin said he could also help us out until we find someone
  • Secretary – Vacant


  • President – Wendy
    1. MOU
    2. Sub-committee for Bylaws / Director positions

6 – Other Business

  • Homeless shelter near William A Reed Park

7 – Adjournment

Nov 2022 – SDG Executive Meeting Minutes

Present: CM, Scott, Wendy, Jason C, Kris, Tyrone, Alex, Jason Grant, James Lawson


Note Taker:CM

Agenda item Notes Action/Decision


Call to order Time: 8:00pm

Quorum? Yes

Any Agenda items to add
Accept the agenda Motion: Scott Second: Alex
Accept the minute from last meeting Motion: Alex  Second: Scott
Business arising from last meeting minutes Scott still looking into a set of Locks

Scott Talked to the City regarding seacan at Diefenbaker, Depends on park.  They are looking into it.  We will likely need to get a storage unit in the meantime. Will need to figure out a payment option, possibly an SDG cc.

Scott will look into storage unit near Diefenbaker and what payment they will accept.

Scott still looking into a set of Locks

Course development Sleeves are installed. 15-17 Bs. and A/B for 4 new holes.  Need one more for 18B, that will be next year.

We have sign holders for Dief and Reid. Have a plan to meet with the City regarding irrigation and trees etc.

CN grant- looking into process to actually get cash from them

Donna B meeting- The City has asked that we renew maintenance contracts with them for all 3 courses. We would like to discuss the Donna course with the City given cost/theft and lack of maintenance there. Meeting is on Nov 21

We have a new contact for the afforestation area project, they will also be at the Nov 21 meeting.



Glow league finished up, 10 were signed up. Probably 10-12 more playing.

Plan to start putting league in the new year

Sport Development


Plans to do more clinics in schools in may/june and sept/oct. And Businesses and community groups in the summer.  Aiming for 10-12 minimum. 

Looking to standardize the clinic, working with Escape Sports.


Jason Cotuu

Each event has been costed out. Still in the process of building the financial picture.

The change of end of year has affected our financial picture somewhat to the negative. All told we should be ~4k in the red. A very good year.

700 lines of raw transactions to account for, there is a lot of work in financials with a big year like this.

Next year we will need a standing financial committee that meets once per month to monitor transactions and help stay on top of things.

James Ice Bowl Would like to run the Saskatoon ice bowl this year, and do a splash for the 20th anniversary.
Meeting adjourned 8:38

Oct 2022 – SDG Executive Meeting Minutes

Present: CM, Wendy, Scott, Jason G, Jay W, Tyrone, Kevin B

Regrets: Alex, Kodi

Note Taker:CM

Agenda Item Notes Action/Decision


Call to order Time: 8:02


Any Agenda items to add/Accept the agenda. Motion to accept: Scott.  Second: Ty.
Accept the minute from last meeting Sept 6. Motion:Jason.  Second: Scott
Business arising from last meetins minutes Scott to order locks
Course development (Scott) Sleeves at Dief – possibly this saturday. We have 11 of 12 that we need. Could leave hole 18 alt off for now

Sign at Reid – Have everything, need to mark the ground with Shane Carter

CN grant – We did receive a call from them, we have been awarded the money.  Need to look into details. 

Need to test options for amending ground. Apollo will do a test at cost.

Teepads are in at Dief.

Scott to make a list of ground amendment options.
Leagues (regrets) 2 more weeks of glow left.
Sport Development(regrets)
Membership (Jacob) (regrets) Putting league. There are some saturdays before christmas that are booked, so will try to do drop ins in November and December.
Tournaments(Kodi, regrets) Would like to see us rent a storage locker. 

5×5 is the smallest and is $100/month.  5×10 is closer to $150.

Perhaps a seacan would work if the city would let us store it

Scott will speak with the City about storing a seacan on city property
Finance (Jason) Will have a preliminary finance report done soon, would like an ad hoc committee to go over this document.

Directors reports. Ideally they will be done by November meeting so we can send out a package to the membership

Board voted for Sunday November 27th 1:00pm.  Need to give notice 30-45 days(October 15-28) to the membership.

Important to only have one notice of AGM, all other notices point to the original.

Communications(Kevin) Updating website, ongoing.
President (Wendy) Mou- still no response from DGS, they still have not met since May.

Succession planning

leaving next years board:




May have some leads on tournament director.

May be good to build a strong committee for this work, like with ESO.

Adjournment Motion: Jason C 8:45


2022 AGM Meeting Minutes

Dear  Saskatoon Disc Golf Members,

Thank you for attending our 2022 Annual General Meeting, we look forward to another successful year together in 2023.

Please view the meeting minutes below from the Annual General Meeting, and contact us with any questions you may have.


Saskatoon Disc Golf Inc 2022 AGM Minutes

Sep 2022 – Executive Meeting Minutes

SDG Executive Tues Sept 6 2022


Present: CM, Jason C, Jay W, Scott and Wendy, Jason G, James L, Kodi P, Kevin B.


Note Taker:CM

Agenda Item Motion to accept agenda: Scott and second Jason Action/Decision


Call to order Time: 8:08 pm

Quorum? Yes.

Any Agenda items to add Noe, just directors reports
Accept the minute from last meeting August meeting had no quorum. 

Motion to approve minutes from July, Kodi, Second Scott.

Business arising from last meetins minutes Sign holders, Course development will address.
Course development 2 Sign holders are completed and ready for pick up. Scott will pick up and hold until installation.  They will go in with Dief sleeves etc. 4” with rebar reinforcement. 9 teepads to put in, sleeves to go in as well. Will need help at that time.

Also have the sign for Reid, still deciding location.

Need to buy a set of Locks

$25K should be coming from CN to deal with teepad and other high wear areas. May try a test of turf options on hole 1. Still negotiating options with the city.

Scott to organize teepads and sleeve installation.

Need to buy a full set of locks for sleeves.

Sport Development
Tournaments All financials submitted for ESO

NADGT, not  money maker for us. But it went well. 

Finance We are in a good space financially.  Insurance is paid. We may want  a corporate CC to make some of these transactions easier. Roughly $23,000 in bank accounts, we do owe a little out yet.

CN money has not come in yet.


Fiscal year is now ending January 1st, we will have to get approval from the membership after the fact at the AGM.

Historically mid-late November. November 19 and 27 have been suggested. Jason will poll the Executive. Need to give the membership 45 days minimum. 

By laws were done last year, we may have minor changes.

We need to look at who wants to stay on the executive and who may want to change roles -Wendy will reach out to people.

Communications I am several months behind in updating the website. I will look into this. 

I will also poll the executive on AGM dates.

Poll the executive for AGM dates.

Update website

President MOU from DGS, we still haven’t heard back from them. Perhaps after GEO. Will poll the executive to see who wants to stay in their roles.
Meeting Adjourn Motion to adjourn Jason C. 8:49

Aug 2022 – Executive Meeting Minutes

No formal meeting due to lack of quorum.

July 2022 – Executive Meeting Minutes

SDG Executive Tues July 2022


Members present: Scott, Wendy, Kris, Kodi, Alex, Jason G and Tyrone 

Regrets: Kevin, Jason C 

Members not present: Casey, Jakob, Tyler, Jay W, and James 2x

Agenda Item Notes Action/Decision


Call to order Acceptance of the Agenda — Scott and Alex

Acceptance of Last meeting’s minutes — May 3, 2022 and June 7, 2022 – Scott and Alex

Any Agenda items to add
Accept the minute from last meeting
Business arising from last meetins minutes   Scott ordered sign holders 

  Atlas Machining was hired to do this, fabrication is done and they are working on bracing and then powder caoting.

  We should see these in 2-3 weeks.

  2 sign holders being made 

Course development – Scott C We have been awarded the $25,000 CN Grant for tee pad surround treatment and beautification.

Based on the cost of concrete / recycled rubber, this will afford us to be able to upgrade 4 or 5 holes.

So we will have to decide which ones at Diefenbaker park will make the list.

– Scott made a motion to get a set of 54 locks all keyed to one set for all of our local courses (a spend of less than $1000), 2″ by Kris. The motion passed. 

Leagues 3 more weeks of Gophertown league followed by playoffs.

We are waiting on shirts and bag tags.

Sanctioned league just finished and a new one to start up shortly.

Glow league to start up at the end of August.

Matchplay currently only have 5 out of 8 spots filled so need to get the work out to fill these and if not, will run short. 

Sport Development Last day of juniors league is tomorrow night.

Alex made a motion to pay $250 to cover the remaining prizes for the juniors league tomorrow.  2″ by JG.  The motion passed.

He will use the leftover Juniors discs as prizes and top up the remaining required at Escape Sports. 

Membership – Jacob Women’s Clinic follow up

Wolf Willow walk through — new date? 

Tournaments – Kodi Escape Sports Open — Recap —Tournament went well despite the challenges with weather Kodi to do a financial recap later but we ran a successful event 

Summer Solstice — Recap — Amazing weather for this tourney. Very small group but it went very well. Thanks to Clint for his help. 

NADGT — Tourney is sold out and 1 on the waitlist. Player packs have arrived. All winners will get an invote to nationals in Texas as Saskatoon is the only location in the province to host this year • July 23-24 • Should be a really exciting event • Partial tournament in a box. NADGT national take care of much of the background work • C-tier sanctioning is completed • Kris will help run this one 

Women’s Global – August 6th- Registration is no open for this event. Women and Juniors welcome. – Tournament to take place in Regina — 2 rounds in I day 

President MOU from Disc Golf Saskatchewan — still no response from them after sending our feedback after last meeting

I will follow up with Arlen as they should have had a meeting in May now 

Meeting adjourned 


June 2022 – Executive Meeting Minutes

SDG Executive Tues June 7 2022


Present: CM, Wendy C, Scott C, Jacob M, Jay W, Kodi P, Jason G, Tyrone

Regrets: Jason Cotu, Kevin B, Kris

Note Taker:CM

Agenda Item Notes Action/Decision


Call to order Time: 8:03

Quorum? Yes

Agenda accepted

Any Agenda items to add
Accept the minute from last meeting
Business arising from last meetins minutes Scott to get quotes for signage. 

– He has asked for a number of quotes. Also looking for raised basket quotes, the group agrees that 5’ to the bottom of the basket would be a good amount of lift

Course development – Scott C Diefenbaker

Met with the City, Shane Carter wanted to look at erosion around teepads. Hole 2, they may ask us to move the pad away from the exposed root. The City sent us a letter with glowing support for the teepad surrounds, with CN sponsorship in mind. 

City to pay for 5 teepads, we have this in writing, we will cover anything else.

Waiting for final approval in writing from the Optimists, we have verbal confirmation.

Pin locations will get swopped soon. Some work will have to be done to make udisc work.

What about hole 15 teepad.  Could the city help us with it? Scott will ask.

Sport Development
Membership – Jacob All is well, getting Kodi’s awesome tags out. Moved membership away from the membership drive in DGS.

Kara Lee (@karaleediscgolf ) wanst to run a women’s clinic through SDG, Escape is also involved with promotion.

Perhaps a park without a course but with bathrooms?

The juniors area in Diefenbaker could work. 

Is the executive ok with running it through SDG? Unanimous yes.

Wolf Willow course is very close but no baskets yet. Would like to set up an obstacle “test” for the public, John Houk will be around. Should we do this before or after ESO? Jacob will talk with John Hauk and keep us posted on dates.

Pike Lake. Jacob and Jon Storey designed a course there, it should be available for play soon.

Tournaments – Kodi Thanks to the Ashats for a great tournament!

ESO- layout is nearly finished, some new permutations this year. Looking for approval from the city to get the lions club in to serve burgers.

Solstice – Clint will be the TD.  Waiting to hear back from the City.

Hi-Key may set up for the event.

In good shape overall.

Scott took some photos of silent auction items, will post publically soon.

Women’s global event August 6th in Regina, 2 rounds in one day.

Secretary Kudos to the Asshats- very smooth tournament!!
President No word back from Disc golf Sask on our questions on their Mou. Will enquire.
Meeting adjourned  Motion from Kodi 8:34 pm


April 2022 – Executive Meeting Minutes

SDG Executive Tues April 5 2022


Present: Casey M, Scott, Wendy, Jason C, Kris, James L, Jason Grant, Alex P, Kevin B, Jay W, Kodi, Jacob M, Sean A


Note Taker:CM

Agenda Item Notes Action/Decision


Call to order Time: 8:03 pm

Quorum? Yes!

Accept agenda, Alex, second Kodi

Any Agenda items to add
Accept the minute from last meeting Kris, second Kevin.
Business arising from last meetins minutes ETA for sign holders. Jay’s company has left them outside, they may be beyond powder coating. Should get some more quotes. Jay will see if the signs could be usable.  Scott will look into other quotes.
Course development


CN meeting/grant

-They want something from the City saying that the project (tee pad surrounds) will be approved

-They want some sort of recognition on the signage. Have asked the City if this is ok.

-looking at ~$25000

Optimist group phone call (Rob)

-Good conversation!

They have told the City that they are happy to work with us, the City has not put this together, now we have a direct link.

-They have little trouble with our Summer hill hole layouts(they just don’t want anyone climbing the fence). City is now in the loop.

The City has changed some of their personnel around, Brad Babyak is still in charge.  He is looking into tee pad surrounds/approval

Pin placements/basket rotations

-What about the impacted “A” locations? We are looking at a solution, and will need to coordinate how to remediate both positions.

-Perhaps we should leave things in A position until the mud has cleared up at least.

There is a thread on FB about how Diefenbaker is heading to a pro course.  Perhaps the president can monitor and respond if necessary.  It may have resolved itself



Registrations are open, people are signing up slowly.

Monday night is a drop in doubles night, this will rotate courses.  Jacob is running this.

Indoor putting league

-6 weeks left

-We should make sure that all leagues have the same flow (ie SGD email and sign up with DGscene) also run the cash flow through regular channels.

Sport Development


Junior has 35 of 36 slots full. 2 new coaches this year. Lots of coaching help. Everything is ordered, half has arrived. The other half is on the way.

Ordered 80 custom discs. 40 for the program and 40 to sell.



130 members.  Most are playing in the tournament

Membership bag tags

-3D printed tags? looking at cost per tag. Want to have them ordered within 2 weeks so they are in by the tournament. 3D bag tag could be for the membership tournament only

Jacob to look into membership card/tag options and pricing.


Membership Drive

-may 14

-come and go udisc scoring with experimental layout, will coordinate with Scott (possibly a raised basket?)

-prizes and small pro division like last year

-$5 am $10 pro


-organizing committee has met

-City has approved dates, June 25-26

-B-tier sanctioning complete

-DGScene registration is started

-Andy has started on logo

-looking for sponsorship leads

Summer Solstice

-July 9th

-lots of detail TBD

-one day round, one night

-Non sanctioned

-Hoping to partner with vendors for food/drink


-Kody is the TD, but that is the extent of affiliation. Proceeds will go back to the club.

-July 23-24

-Partial tournament in a box, NADGT takes care of a lot of the background details

-C-tier sanctioning complete

-Kris will help with this one

Trilogy challenge

-Seans Ahreans will look into this, possibly take lead

Womens Global

-Aug 6th

-Not SDG but may add a junior segment


Jason C

We are in a good place.  Need to move some funds out of paypal. 

Paid out Alex with an etransfer because he is out of country atm.

To start process of changing fiscal year

Signing Authority set up for Wendy? Still need to set this up.


Kevin B

Keeping the website up to date




I attended the Saskatchewan DG meeting. I will bring the info here from them.


-We would have to up our membership by $5.  We would have to eat the $5 for this year, at least for new members. We do have the budget to eat the cost for this year and we could increase dues next year.

-Once you are in with Sask sport as an “emerging sport” then you have access to significant funds, in the meantime we will be basically donating $5 per member. 

-Can we have a way to communicate this expense to our membership?  Perhaps a set blurb.

-They are missing teaching models and any way of training officials. It will take some work to get there. Perhaps they could specify where the $5 goes?

-We need a timeline and some accountability for what the money will go to

They also want us to sponsor a hole at the Sask Open, this isn’t sitting well with the board. Unless they also sponsor a hole at our tournament.  Wendy will take notes back to them

Wendy to ask Sask DG for more info regarding MOU.
Meeting Adjourn Jason moved to adjourn.


March 2022 – Executing Meeting Minutes

SDG Executive Meeting Tues March 1 2022


Present: Wendy, Scott, Alex, Kevin, Jakob, Tyler

Regrets: Kodi, Casey, Jay W, Jason G, Kris, James

Note Taker: Kevin

Agenda Item Notes Action/Decision


Call to order Meeting called to order at 8:02

Members present:  Jason C, Kevin B, Kodi, Kris, Jason G, Tyler, Jakob Martens

Any Agenda items to add
Accept the minute from last meeting   Scott, Wendy
Any business carrying over from last meeting   Is there ETA on the sign holders? Will contact Jay W
Course Development   Looks like new locations on the free toboggan hill will be acceptable (no actual permission yet)

  Other two locations between 9, 10; along length of fence line

    these look like they’re in the the optimist hill lease area

    Will try to push for approval for at least the one between 9,10 as a summer position

  James received an email from Charlie Clark. Offered to pick our brains about our thoughts.

      James will try to connect Charlie Clark to Scott

Leagues   Jakob’s indoor putting league is  going very well. Need to add info on website for other leagues.

    Projecting a budget surplus, where does this go? Some to more prizes, reset to SDG general fund (eventually baskets, teepads etc.)

Sport Director   Juniors will start in ~ 2 months

    next Friday Alex is going to Ecuador, won’t be back until around then (April 25 or 26 — but date not guaranteed)

    Someone reached out on Facebook about a community association

      will do a 4 part clinic series with them at the end of May

      four consecutive Saturday mornings

      will need one volunteer, possibly two

      doesn’t have to be the same person every day

Kodi will help with DGScene setup

Enlisting Andy to help with posters etc.

Needs? More stations for coach’s challenge. Cones, markers. Better signposts. 

PDGA Canada has specific money for juniors, will investigate.

  CN grant

    portal is still not open

    have started application process

    have contact with Saskatoon Community board secretary who’s been helpful

      hoping to have a draft by the end of the week

Membership   For this year the membership drive and membership are integrated

    all of our memberships will come through the drive event

    there is an option to purchase a non-playing membership (ie: just a membership, not for the tournament)

    registration launched today. 32 sign ups so far

      closes May 7

      after that in order to get a membership people will have to buy it through the event (even though the event is over)

  After membership drive is over we’ll create a new membership-only DGScene “event”

    we’ll import the membership drive participants into this event so there’s one list including everyone

      this makes things easier for the rest of the year

  PDGA Affiliation – code to the membership

    has be sent out individually

    can also attach it to the membership drive event

      Will add right away

Finance   Today is March 1 – end of Fiscal year

    want to do a better job of getting $ to board members this year quickly

      have cheques now

      have a paypal account

        prefer to use this over having to reimburse people

    Wendy still doesn’t have signing authority — need to meet with Wendy at a bank

      Wendy and JC to co-ordinate offline

  To start the process of changing our fiscal year to calendar year (or in line with DGS?)

    This year will be a short fiscal year. We’ll change to our calendar year

Communications Leagues section of website has been updated with putter league. Will update Tournaments immediately after meeting.
Tournaments   City has agreed in principal to Escape Open dates

    not worried about Membership drive event — we’re not shutting down the park

  Ice Bowl

    went well, despite Kodi being unable to attend

    Thanks to Scott/Wendy for doing day-of items

  Membership Drive

    • Planned for May 14.

    • Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

    • Will work with Scott on the layout

    • Prizes and Small pro division like last year 

    • 5$ for am’s 10$ for pros

  Escape Sports Open

    • Registration to start March 4th (for hole sponsors)

    • Adding 24 spots compared to last year

    • Organizing committee has met once already

    • City has approved the dates June 25-26

    • B-tier sanctioning completed

    • Disc Golf Scene registration is started.

    • Andy has started with a general logo

    • Let me know if you have any sponsor leads

    • Discs have been ordered

    * Have asked Okenagen organizers for advice on how to find sponsors

  Summer Solstice

    • July 9th

    • Lots of details to work out

    • One day round – One night round

    • Non sanctioned

    • Hoping to partner with vendors for supper/beverage providers

    • Will line up more help this time so Jason doesn’t have to save my bacon.


    • Registration should go up in the next couple of days

    • July 23-24

    • Should be a really exciting event

    • Partial tournament in a box. NADGT national take care of much of the background work

    • C-tier sanctioning is completed

    • Kris will help run this one

  Women’s Global 

    – August 6th- We may add a juniors segment to the event.

Secretary No Updates
President   Subcommitee meeting about interacting with SK Disc golf

  memorandum of understanding

  SK wants all membership data for Saskatoon to go to sask sport along with $5/member

  their outline so far looks good

  Wendy plans on attending their next board meeting

    good in general for Saskatoon Disc Golf to have a representative at the SK Disc golf board meetings

  They’re looking for us to start paying them $5/member starting in April

    we need more detail from them before we agree to that


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