Follow-up

Quorum? Yes

Scott Talked to the City regarding seacan at Diefenbaker, Depends on park.  They are looking into it.  We will likely need to get a storage unit in the meantime. Will need to figure out a payment option, possibly an SDG cc.

Scott still looking into a set of Locks

We have sign holders for Dief and Reid. Have a plan to meet with the City regarding irrigation and trees etc.

CN grant- looking into process to actually get cash from them

Donna B meeting- The City has asked that we renew maintenance contracts with them for all 3 courses. We would like to discuss the Donna course with the City given cost/theft and lack of maintenance there. Meeting is on Nov 21

We have a new contact for the afforestation area project, they will also be at the Nov 21 meeting.

Kris

Plan to start putting league in the new year

Alex

Looking to standardize the clinic, working with Escape Sports.

Jason Cotuu

The change of end of year has affected our financial picture somewhat to the negative. All told we should be ~4k in the red. A very good year.

700 lines of raw transactions to account for, there is a lot of work in financials with a big year like this.

Next year we will need a standing financial committee that meets once per month to monitor transactions and help stay on top of things.

Follow-up

Quorum?

Sign at Reid – Have everything, need to mark the ground with Shane Carter

CN grant – We did receive a call from them, we have been awarded the money.  Need to look into details. 

Need to test options for amending ground. Apollo will do a test at cost.

Teepads are in at Dief.

5×5 is the smallest and is $100/month.  5×10 is closer to $150.

Perhaps a seacan would work if the city would let us store it

Directors reports. Ideally they will be done by November meeting so we can send out a package to the membership

Board voted for Sunday November 27th 1:00pm.  Need to give notice 30-45 days(October 15-28) to the membership.

Important to only have one notice of AGM, all other notices point to the original.

Succession planning

leaving next years board:

Kodi

Kevin

Casey

May have some leads on tournament director.

May be good to build a strong committee for this work, like with ESO.

Time:

Follow-up

Quorum? Yes.

Motion to approve minutes from July, Kodi, Second Scott.

Also have the sign for Reid, still deciding location.

Need to buy a set of Locks

$25K should be coming from CN to deal with teepad and other high wear areas. May try a test of turf options on hole 1. Still negotiating options with the city.

Need to buy a full set of locks for sleeves.

NADGT, not  money maker for us. But it went well. 

CN money has not come in yet.

AGM

Fiscal year is now ending January 1st, we will have to get approval from the membership after the fact at the AGM.

Historically mid-late November. November 19 and 27 have been suggested. Jason will poll the Executive. Need to give the membership 45 days minimum. 

By laws were done last year, we may have minor changes.

We need to look at who wants to stay on the executive and who may want to change roles -Wendy will reach out to people.

I will also poll the executive on AGM dates.

Update website

Follow-up

Acceptance of Last meeting’s minutes — May 3, 2022 and June 7, 2022 – Scott and Alex

  Atlas Machining was hired to do this, fabrication is done and they are working on bracing and then powder caoting.

  We should see these in 2-3 weeks.

  2 sign holders being made 

Based on the cost of concrete / recycled rubber, this will afford us to be able to upgrade 4 or 5 holes.

So we will have to decide which ones at Diefenbaker park will make the list.

– Scott made a motion to get a set of 54 locks all keyed to one set for all of our local courses (a spend of less than $1000), 2″ by Kris. The motion passed. 

We are waiting on shirts and bag tags.

Sanctioned league just finished and a new one to start up shortly.

Glow league to start up at the end of August.

Matchplay currently only have 5 out of 8 spots filled so need to get the work out to fill these and if not, will run short. 

Alex made a motion to pay $250 to cover the remaining prizes for the juniors league tomorrow.  2″ by JG.  The motion passed.

He will use the leftover Juniors discs as prizes and top up the remaining required at Escape Sports. 

Wolf Willow walk through — new date? 

Summer Solstice — Recap — Amazing weather for this tourney. Very small group but it went very well. Thanks to Clint for his help. 

NADGT — Tourney is sold out and 1 on the waitlist. Player packs have arrived. All winners will get an invote to nationals in Texas as Saskatoon is the only location in the province to host this year • July 23-24 • Should be a really exciting event • Partial tournament in a box. NADGT national take care of much of the background work • C-tier sanctioning is completed • Kris will help run this one 

Women’s Global – August 6th- Registration is no open for this event. Women and Juniors welcome. – Tournament to take place in Regina — 2 rounds in I day 

I will follow up with Arlen as they should have had a meeting in May now 

Follow-up

Quorum? Yes

Agenda accepted

– He has asked for a number of quotes. Also looking for raised basket quotes, the group agrees that 5’ to the bottom of the basket would be a good amount of lift

Met with the City, Shane Carter wanted to look at erosion around teepads. Hole 2, they may ask us to move the pad away from the exposed root. The City sent us a letter with glowing support for the teepad surrounds, with CN sponsorship in mind. 

City to pay for 5 teepads, we have this in writing, we will cover anything else.

Waiting for final approval in writing from the Optimists, we have verbal confirmation.

Pin locations will get swopped soon. Some work will have to be done to make udisc work.

What about hole 15 teepad.  Could the city help us with it? Scott will ask.

Kara Lee (@karaleediscgolf ) wanst to run a women’s clinic through SDG, Escape is also involved with promotion.

Perhaps a park without a course but with bathrooms?

The juniors area in Diefenbaker could work. 

Is the executive ok with running it through SDG? Unanimous yes.

Wolf Willow course is very close but no baskets yet. Would like to set up an obstacle “test” for the public, John Houk will be around. Should we do this before or after ESO? Jacob will talk with John Hauk and keep us posted on dates.

Pike Lake. Jacob and Jon Storey designed a course there, it should be available for play soon.

ESO- layout is nearly finished, some new permutations this year. Looking for approval from the city to get the lions club in to serve burgers.

Solstice – Clint will be the TD.  Waiting to hear back from the City.

Hi-Key may set up for the event.

In good shape overall.

Scott took some photos of silent auction items, will post publically soon.

Women’s global event August 6th in Regina, 2 rounds in one day.

Follow-up

Quorum? Yes!

Accept agenda, Alex, second Kodi

-Scott

-They want something from the City saying that the project (tee pad surrounds) will be approved

-They want some sort of recognition on the signage. Have asked the City if this is ok.

-looking at ~$25000

Optimist group phone call (Rob)

-Good conversation!

They have told the City that they are happy to work with us, the City has not put this together, now we have a direct link.

-They have little trouble with our Summer hill hole layouts(they just don’t want anyone climbing the fence). City is now in the loop.

The City has changed some of their personnel around, Brad Babyak is still in charge.  He is looking into tee pad surrounds/approval

Pin placements/basket rotations

-What about the impacted “A” locations? We are looking at a solution, and will need to coordinate how to remediate both positions.

-Perhaps we should leave things in A position until the mud has cleared up at least.

There is a thread on FB about how Diefenbaker is heading to a pro course.  Perhaps the president can monitor and respond if necessary.  It may have resolved itself

-Kris

Monday night is a drop in doubles night, this will rotate courses.  Jacob is running this.

Indoor putting league

-6 weeks left

-We should make sure that all leagues have the same flow (ie SGD email and sign up with DGscene) also run the cash flow through regular channels.

-Alex

Ordered 80 custom discs. 40 for the program and 40 to sell.

-Jacob

Membership bag tags

-3D printed tags? looking at cost per tag. Want to have them ordered within 2 weeks so they are in by the tournament. 3D bag tag could be for the membership tournament only

-Kodi

-may 14

-come and go udisc scoring with experimental layout, will coordinate with Scott (possibly a raised basket?)

-prizes and small pro division like last year

-$5 am $10 pro

ESO

-organizing committee has met

-City has approved dates, June 25-26

-B-tier sanctioning complete

-DGScene registration is started

-Andy has started on logo

-looking for sponsorship leads

Summer Solstice

-July 9th

-lots of detail TBD

-one day round, one night

-Non sanctioned

-Hoping to partner with vendors for food/drink

NADGT

-Kody is the TD, but that is the extent of affiliation. Proceeds will go back to the club.

-July 23-24

-Partial tournament in a box, NADGT takes care of a lot of the background details

-C-tier sanctioning complete

-Kris will help with this one

Trilogy challenge

-Seans Ahreans will look into this, possibly take lead

Womens Global

-Aug 6th

-Not SDG but may add a junior segment

Jason C

Paid out Alex with an etransfer because he is out of country atm.

To start process of changing fiscal year

Signing Authority set up for Wendy? Still need to set this up.

Kevin B

Casey

Wendy

MOU

-We would have to up our membership by $5.  We would have to eat the $5 for this year, at least for new members. We do have the budget to eat the cost for this year and we could increase dues next year.

-Once you are in with Sask sport as an “emerging sport” then you have access to significant funds, in the meantime we will be basically donating $5 per member. 

-Can we have a way to communicate this expense to our membership?  Perhaps a set blurb.

-They are missing teaching models and any way of training officials. It will take some work to get there. Perhaps they could specify where the $5 goes?

-We need a timeline and some accountability for what the money will go to

They also want us to sponsor a hole at the Sask Open, this isn’t sitting well with the board. Unless they also sponsor a hole at our tournament.  Wendy will take notes back to them

Follow-up

Members present:  Jason C, Kevin B, Kodi, Kris, Jason G, Tyler, Jakob Martens

  Other two locations between 9, 10; along length of fence line

    these look like they’re in the the optimist hill lease area

    Will try to push for approval for at least the one between 9,10 as a summer position

  James received an email from Charlie Clark. Offered to pick our brains about our thoughts.

      James will try to connect Charlie Clark to Scott

    Projecting a budget surplus, where does this go? Some to more prizes, reset to SDG general fund (eventually baskets, teepads etc.)

    next Friday Alex is going to Ecuador, won’t be back until around then (April 25 or 26 — but date not guaranteed)

    Someone reached out on Facebook about a community association

      will do a 4 part clinic series with them at the end of May

      four consecutive Saturday mornings

      will need one volunteer, possibly two

      doesn’t have to be the same person every day

Kodi will help with DGScene setup

Enlisting Andy to help with posters etc.

Needs? More stations for coach’s challenge. Cones, markers. Better signposts. 

PDGA Canada has specific money for juniors, will investigate.

  CN grant

    portal is still not open

    have started application process

    have contact with Saskatoon Community board secretary who’s been helpful

      hoping to have a draft by the end of the week

    all of our memberships will come through the drive event

    there is an option to purchase a non-playing membership (ie: just a membership, not for the tournament)

    registration launched today. 32 sign ups so far

      closes May 7

      after that in order to get a membership people will have to buy it through the event (even though the event is over)

  After membership drive is over we’ll create a new membership-only DGScene “event”

    we’ll import the membership drive participants into this event so there’s one list including everyone

      this makes things easier for the rest of the year

  PDGA Affiliation – code to the membership

    has be sent out individually

    can also attach it to the membership drive event

      Will add right away

    want to do a better job of getting $ to board members this year quickly

      have cheques now

      have a paypal account

        prefer to use this over having to reimburse people

    Wendy still doesn’t have signing authority — need to meet with Wendy at a bank

      Wendy and JC to co-ordinate offline

  To start the process of changing our fiscal year to calendar year (or in line with DGS?)

    This year will be a short fiscal year. We’ll change to our calendar year

    not worried about Membership drive event — we’re not shutting down the park

  Ice Bowl

    went well, despite Kodi being unable to attend

    Thanks to Scott/Wendy for doing day-of items

  Membership Drive

    • Planned for May 14.

    • Come and Go Udisc scoring round with fun experimental layout at Diefenbaker

    • Will work with Scott on the layout

    • Prizes and Small pro division like last year 

    • 5$ for am’s 10$ for pros

  Escape Sports Open

    • Registration to start March 4th (for hole sponsors)

    • Adding 24 spots compared to last year

    • Organizing committee has met once already

    • City has approved the dates June 25-26

    • B-tier sanctioning completed

    • Disc Golf Scene registration is started.

    • Andy has started with a general logo

    • Let me know if you have any sponsor leads

    • Discs have been ordered

    * Have asked Okenagen organizers for advice on how to find sponsors

  Summer Solstice

    • July 9th

    • Lots of details to work out

    • One day round – One night round

    • Non sanctioned

    • Hoping to partner with vendors for supper/beverage providers

    • Will line up more help this time so Jason doesn’t have to save my bacon.

  NADGT

    • Registration should go up in the next couple of days

    • July 23-24

    • Should be a really exciting event

    • Partial tournament in a box. NADGT national take care of much of the background work

    • C-tier sanctioning is completed

    • Kris will help run this one

  Women’s Global 

    – August 6th- We may add a juniors segment to the event.

  memorandum of understanding

  SK wants all membership data for Saskatoon to go to sask sport along with $5/member

  their outline so far looks good

  Wendy plans on attending their next board meeting

    good in general for Saskatoon Disc Golf to have a representative at the SK Disc golf board meetings

  They’re looking for us to start paying them $5/member starting in April

    we need more detail from them before we agree to that