SDG Executive Meeting Tues March 1 2022
Present: Wendy, Scott, Alex, Kevin, Jakob, Tyler
Regrets: Kodi, Casey, Jay W, Jason G, Kris, James
Note Taker: Kevin
| Agenda Item | Notes | Action/Decision
Follow-up |
| Call to order | Meeting called to order at 8:02
Members present: Jason C, Kevin B, Kodi, Kris, Jason G, Tyler, Jakob Martens |
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| Any Agenda items to add | ||
| Accept the minute from last meeting | Scott, Wendy | |
| Any business carrying over from last meeting | Is there ETA on the sign holders? Will contact Jay W | |
| Directors | ||
| Course Development | Looks like new locations on the free toboggan hill will be acceptable (no actual permission yet)
Other two locations between 9, 10; along length of fence line these look like they’re in the the optimist hill lease area Will try to push for approval for at least the one between 9,10 as a summer position James received an email from Charlie Clark. Offered to pick our brains about our thoughts. James will try to connect Charlie Clark to Scott |
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| Leagues | Jakob’s indoor putting league is going very well. Need to add info on website for other leagues.
Projecting a budget surplus, where does this go? Some to more prizes, reset to SDG general fund (eventually baskets, teepads etc.) |
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| Sport Director | Juniors will start in ~ 2 months
next Friday Alex is going to Ecuador, won’t be back until around then (April 25 or 26 — but date not guaranteed) Someone reached out on Facebook about a community association will do a 4 part clinic series with them at the end of May four consecutive Saturday mornings will need one volunteer, possibly two doesn’t have to be the same person every day Kodi will help with DGScene setup Enlisting Andy to help with posters etc. Needs? More stations for coach’s challenge. Cones, markers. Better signposts. PDGA Canada has specific money for juniors, will investigate. CN grant portal is still not open have started application process have contact with Saskatoon Community board secretary who’s been helpful hoping to have a draft by the end of the week |
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| Membership | For this year the membership drive and membership are integrated
all of our memberships will come through the drive event there is an option to purchase a non-playing membership (ie: just a membership, not for the tournament) registration launched today. 32 sign ups so far closes May 7 after that in order to get a membership people will have to buy it through the event (even though the event is over) After membership drive is over we’ll create a new membership-only DGScene “event” we’ll import the membership drive participants into this event so there’s one list including everyone this makes things easier for the rest of the year PDGA Affiliation – code to the membership has be sent out individually can also attach it to the membership drive event Will add right away |
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| Finance | Today is March 1 – end of Fiscal year
want to do a better job of getting $ to board members this year quickly have cheques now have a paypal account prefer to use this over having to reimburse people Wendy still doesn’t have signing authority — need to meet with Wendy at a bank Wendy and JC to co-ordinate offline To start the process of changing our fiscal year to calendar year (or in line with DGS?) This year will be a short fiscal year. We’ll change to our calendar year |
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| Communications | Leagues section of website has been updated with putter league. Will update Tournaments immediately after meeting. | |
| Tournaments | City has agreed in principal to Escape Open dates
not worried about Membership drive event — we’re not shutting down the park Ice Bowl went well, despite Kodi being unable to attend Thanks to Scott/Wendy for doing day-of items Membership Drive • Planned for May 14. • Come and Go Udisc scoring round with fun experimental layout at Diefenbaker • Will work with Scott on the layout • Prizes and Small pro division like last year • 5$ for am’s 10$ for pros Escape Sports Open • Registration to start March 4th (for hole sponsors) • Adding 24 spots compared to last year • Organizing committee has met once already • City has approved the dates June 25-26 • B-tier sanctioning completed • Disc Golf Scene registration is started. • Andy has started with a general logo • Let me know if you have any sponsor leads • Discs have been ordered * Have asked Okenagen organizers for advice on how to find sponsors Summer Solstice • July 9th • Lots of details to work out • One day round – One night round • Non sanctioned • Hoping to partner with vendors for supper/beverage providers • Will line up more help this time so Jason doesn’t have to save my bacon. NADGT • Registration should go up in the next couple of days • July 23-24 • Should be a really exciting event • Partial tournament in a box. NADGT national take care of much of the background work • C-tier sanctioning is completed • Kris will help run this one Women’s Global – August 6th- We may add a juniors segment to the event. |
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| Secretary | No Updates | |
| President | Subcommitee meeting about interacting with SK Disc golf
memorandum of understanding SK wants all membership data for Saskatoon to go to sask sport along with $5/member their outline so far looks good Wendy plans on attending their next board meeting good in general for Saskatoon Disc Golf to have a representative at the SK Disc golf board meetings They’re looking for us to start paying them $5/member starting in April we need more detail from them before we agree to that |