The link to our AGM zoom is here!
The link to our AGM zoom is here!
For those of you that want to attend the meeting remotely, here is the Zoom information.
Topic: Saskatoon Disc Golf 2022 AGM
Time: Nov 27, 2022 01:00 PM Saskatchewan
It’s time again for our annual AGM. See below for the details.
Date: Nov 27th, 2022 @ 1:00pm
Locations: The Meeting will be held in the basement meeting room of Winston’s Pub. We will also have a zoom room available for members wanting to attend remotely.
Meeting Package: The meeting package will be available on the website 48 hours prior to the meeting.
Submissions for bylaw changes: The board has not proposed any bylaw changes this cycle. Any member in good standing can submit a proposed bylaw change by 11:59pm Nov 13th 2022 to have it added to the agenda.
Submissions for Agenda Items: Any member in good standing can submit an item for the meeting agenda by 11:59am Nov 20th 2022 to have it added to the agenda.
Attendance and Voting requirements: Anyone in the Saskatoon Disc Golf community is welcome to attend the meeting. Voting is restricted to Members with a current paid membership as of 11:59pm Nov 13th 2022 and are 18 years old or older at the time of the meeting.
SDG Executive Tues May 3 2022
Present: Jason C, Wendy, Scott, James, Kris, Kodi, Tyler, Jason G, Jay W and Alex
Regrets: Kevin, Casey, Jakob
|Call to order
|Time: 8:03 pm
Accept agenda: Scott and Alex
|Any Agenda items to add
|Accept the minute from last meeting
|Scott and Jason G
|Business arising from last meetins minutes
|Scott to get quotes for sign holders from other locations
|Course Development – Scott
Phone call with the city – CN would like their name for Sponsorship recognition at the park and City would allow this for a period of no longer than 10 years. CN would like the city to write a letter that they are in favor of exapnding the tee pad areas and upgrading the areas around the baskets for wear and tear (in theory) . Optimist group is good with oursuggested holes on their property.
|Indoor putting league – we should inquire about running this program on weeknights next year
Spring League – Kyles mini league is winding up now
Upcoming leagues – 72 individuals registered for SDG leagues
|Junios to start next Wednesday – 36 kids registered
Cohosting 4 part clinic with Avalon
More clinics to happen later in the year
|Memberships Bag tags!
• Planned for May 14. – 131 registrants
• Come and Go Udisc scoring round with fun experimental layout at Diefenbaker
• Will work with Scott on the layout
• Prizes and Small pro division like last year
• 5$ for am’s 10$ for pros
Escape Sports Open
• We have a sponsor hotel and 2 sponsor restaurants!
Lions club will serve lunch at the park on Saturday
Summer Solstice –
• July 9th
• Registration opens on May 9th
Beer gardens – High Key will be there
Handyman rentals is a sponsor for this event
We need permission from the city and need a liquor license, etc.
• July 23-24 – 49 registrants
• Should be a really exciting event
• Partial tournament in a box. NADGT national take care of much of the background work
• C-tier sanctioning is completed
• Kris will help run this one
– August 6th- Women and junior’s event – happening in Regina
To start the process of changing our fiscal year to calendar year (or in line with DGS?) – new calendar year is in line with fiscal year
Signing authority set up for Wendy?
|MOU from Disc Golf Saskatchewan – still no response from them after sending our feedback after last meeting
|Call to order
|Kevin, Scott, Wendy, Alex, Kodi. Not enough attendance for quorum. Regrets from Jay, Jason C, Casey, Kris, Marc, Tyrone, James.
|No official actions taken during this meeting. News updates only from each present board member..
|Accept the last meetings minutes
|N/A – Unable without quorum
| Last week of the juniors program is tomorrow (Aug 4), Kodi to lead, Prizes to be handed out
Had lots of good feedback from kids, very long wait list. Going to think about ways to increase participation in the future. Hard though.
Global Gathering Place clinic also happened recently.
We’ve confirmed that we’ll be part of the multi sport sampler in early-mid October: 90 minute lesson, 90 minutes of a round
Considering polling schools for interest in short programs during the fall
| Most people said ESO ran pretty seamlessly
T Shirts were a challenge. Dealing with late dropouts
one shirt leftover, it’s coming
29 leftover towels
could be sold at league, or used as prizes
We still may have an event upcoming at the zoo, but at this point it seems unlikely
September is already jam packed with events
Escape is all in for doing ESO again
Currently considering June 5th 2022
TD report still needs to be sent in by Aug 8th
| Need to contact the friends of the aforestation area soon
goal is to send a friendly hello, offer to help people enjoy that space in a respectful manner
will send out to exec for proof reading
Need two additional holes to be approved by the city before the city takes four hole away (15-18)
two pin locations each
want to use the central bowl area
potential area across from Hole #10
natural island hole
Also want to keep holes away from the BBQ area if possible
Scott will draw a map and send it to the exec
Assuming we get permission for two new holes and get our hill target positions approved…
We have conditional approval for two holes on the hill
We’ll still need to redesign the flow of the course
Scott to present some options to the exec
Sign for William A Reid is completed
4 by 5 feet
frames are under construction by Jay Dub
building two frames – one for Dief as well
no sign for Diefenbaker yet
will design one once new layouts are finished
Still need to address the erosion around teepads at Reid
have put out suggestions to city, waiting to hear back
| Summer in the city Instagram / Facebook campaign
Need a photo
Our photo waiver was removed from our event sign in in favor of a COVID waiver
need to reach out individually to folks in these photos for approval
|Motion to ajourn
|Meeting adjourned at 8:41
SDG Executive board monthly meeting
Agenda & Meeting Notes
Present: Casey M, Wendy C, Scott C, Jason C, Kein B, James L, Jay w, Tyrone, AP, Kris, Marc L
|Call meeting to order
|Acceptance of agenda
|Accept past minutes
|Motion WC, second KP
Not much to report.
Excited for Saskatoon Disc Golf right now. Everything’s kicking off.
Tournaments, course development all going well.
Did a walkthrough with the city at Dief to go over the new basket locations.
Mark, maintenance, park staff, senior manager for park spaces were present
Lots of talk from the city about damage to trees
Only small alterations to proposed basket locations, mostly within 5 feet of our proposals.
* But, we’ll only get two positions on the hill, not three
* We can only use the free toboggan side of the hill
* Dief can likely soon be a 20 hole course in the summer
* Escape was happy enough to order four baskets we need for Dief. We can pay them later!
* Two baskets for the hill, two for practice putting area
City accepted suggestions from Scott for around the teepads (woodchips etc.), also tree-armouring
Mark will collect feedback on these from other city staff
We included examples of hole signage, bag holders
This would apply to Reid as well
Heard nothing back yet from the park enhancement program application we’ve put in
Andy has submitted a design for a Reid course map. Board will provide feedback before we present it to the city
When we eventually do a new Diefenbaker map we should do it in a similar style
Scott is researching an area west of Cedar Villas reforestation area for a new course
fat tire mountain biking club is already out there
we have their contact information
There is a “friends of the reforestation area group” out there. We’ll have to negotiate with them.
Plan is to go to the city once we’ve contacted all of the user groups
Scott has chatted with John and Dee Hauk (pro disc golf course designers, did Maple Hill etc.)
their point of view is not to rely on the local board
instead: develop an economic impact plan that’s presented to all potential shareholders (city, major sponsors (potentially Escape, Cameco, Nutrien, Tourism Saskatoon), RMs, etc.)
they would host a meeting with these groups
if they can drum up the money from those groups, they will design the course
often what happens is people love the idea but then go with something easier/cheaper/smaller
Orange Xs are on the ground at Reid where the city wants to plant trees
not all locations are ideal, but they’ve heard our input
Kris/Jay — Can we move the good baskets from Donna over to Dief?
We should re-label the holes at Dief at the same time. Hole 13 becomes hole 1
Announce on Facebook etc. before we move them so people know the courses will be temporarily unavailable
Plan to do it in the evening / near dark when usage is low
|Hit 200 member mark! Have had some website issues, now resolved.
|Wendy will put up some QR codes
|Now have 81 members in league. We will now meet as a big group as per regulations, “normal” league can commence. PDGA league can go ahead in June.
Need to link the spreadsheet to our website to view standings.
|Kevin B will work out website link.
|Signs made to tell people where Junior league will be happening.
Fundraiser discs are in, coaches jerseys are also in.
Full program of 32 kids. We can go as normal with restrictions lifted. Program will run 8 weeks. Have everything we need to get started.
Kodi and Alex put on a clinic in Warman last weekend,they had very positive feedback.
|Escape Sports Open (ESO) is full. 28 reserved spots for junior/women was the right amount.
Opened one hour early, but there were still 30 spots after an hour.
35 people on the waitlist
We will need at least 10 spotters.
Solstice tournament already has 58. No word back from Crossmount yet.
Likely stat at the parking Lot
Can we move amateur side of escape open to Reid? and bring more MPO etc in? PDGA will not let us on a 9 basket course.
Round 1 will take a 5 hour loop. Probably wise to keep it not too big for first go around.
May need to remind people about lost/looking for disc rules at the players meeting to help move things along.
In Ab they do a shot gun start with 4 different start times etc.
Good to still use hand sanitizer at tournaments no matter what the restrictions
|What if the club sponsored a hole on behalf of Andy for all the work he has done on graphics, moved by Kodi. Seconded by Scott C. Scott: he works a lot at a high level, he makes us look good.No objections, the motion passes
Mark L will stop in on Crossmount.
|Behind posting minutes. Will catch up today. Caught up on all things otherwise.
|League Target of 3k, have raised 6k plus. Membership also 6k plus in revenue.
Escape open will exceed our projections buy itself. Total we are at 18K revenue vs 12k Projected. We are in a very good position financially. Leagues will have access to more funding for prizing. Note: 36 people on the ESO waitlist have paid and will have to get refunded.
|Outstanding from last meeting: how to deal with numbering of baskets. Scott C: we have a plan to deal with physical numbers and will look into udisc changing of numbers.
|Need more hole sponsors. We have 4, need 18 total, so if anyone knows people or businesses please pass them on.
How are we recognizing sponsors? IN players book. Do we want a sponsor board at the event?
Do we need a sponsorship portfolio/lead person?
|Motion to adjourn
|Motion by Scott at 9:22 pm
Present: CaseyM, Jason C, Tyrone, Kris, JayW, Marc L, Scott C, Wendy C, Kodi P
Regrets: JamesL, AlexP, Kevin B
|Call to order
|Motion to accept agenda
|Marc, seconded Jay
|Motion to accept previous meeting notes
|Kevin B, Second Wendy C
|Any agenda items to add
|Great job on the membership tournament! Everything is rolling along well
|Scott put in two applications to the city: One for $2000(signage at Reid, total cost we’d pay half), other for $9000 (Finish signage and teepads at Dief).
Will ask for any ideas from the membership about new holes at Dief, then we can vote and pass it to the city. Maintenance and utilities will have to be on side.
Scott will talk with the city about replacing teepads that were removed.
Would like to do a walk through of the U of S tree farm, there is space for 3+ 18 hole courses. Could find funding from sask tourism, we could bring people in from out of town.
What about changing the hole numbering? We could change it on udisc and get decals/repaint. Will coordinate with Kevin to get the word out to the public.
|Scott moving foreword to finish Diefenbaker.
Scott looking at physical and udisc options to change hole numbers.
|61 people signed up for league as of today. Will have to look at Reid, it’s a bit small for this many. Could look at divisions for next year. Will reduce the number of night at Reid for this year.
Kris will coordinate with Kevin to update the website.
|Kris, will change schedule to relieve some pressure from Reid Park.
Will update website.
|Start delayed to June 16th
|Wrapping membership tournament.
99/100 people signed up played.
Registration to be up in the next week or two for the solstice tournament.
Escape Open looks more hopeful. We are allowed to compete in a singles environment. The next phase of covid restrictions will allow 150 people outside.
There may be some interest in serving adult beverages at tournaments.
|To post registration for Solstice tournament in th next two weeks
|Some cheques to clean up. Pay pal account needs to be coordinated.
Good meetings with other directors about their finances.
we can do etransfers for prizes but not for expenses.
$570 from membership tournament to course development.
Can we generate a qrcode for membership buying? Jason will do.
|Jason needs to be added as staff to discgolf scene events. Also will build a qr link for buying memberships.
|Motion to adjourn
Present: CM, JC, KR, JW, KB, AP, WC, Alex P, Marc L
Note Taker: Casey
|call to order 802 pm
|9 here, quorum met.
|New agenda items?
|Regular agenda plus, Marc L, Sponsorship.
Motion to accept agenda, second WP, Second Kevin B.
|Motion to accept last meeting meeting. Moved and second, WP/Marc L
|Action items from last meeting
|Signing authority, updated to included treasurer, Pres and course director.
|Lucky bastard as sanitizer sponsor. LB will supply enough to place on every hole. Will need spritz bottles, but Marc L will confirm
|Marc to follow up with bottle needs, we will need bottles before membership tournament
Lets smash it!
Membership drive, want it to run clean, want it to run smooth.
|League registration open, 22 in already. Pre league starts this week. Tags are ordered. Will keep the meeting group at start small by starting groups as they arrive.
|New sponsors: Amazing stories and Dragons Den Games.
Ordered custom stamped junior discs, will arrive at the end of the program. 50-55 discs with 30 juniors, will sell the rest after.
Coaches jerseys are ordered.
Registration, filled at 28 spots. 7 on the wait list. Capacity could be 36. Have opened it to 32 people given coaches. so still 2 on wait list.
Some kind of signage may be helpful for Wednesdays? A lawn sign for hole 1?
Adults have approached Alex looking for lessons. There is demand, but do we want to take it on? It could be in the form of clinics, one off or monthly. Perhaps we need another board position to take this on? Could use other less used parks to bring exposure.(Reids community Assoc is already doing this)
What about a directory for private lessons?
|Alex will chase down sign options.
Kevin B will start a directory on the web site.(Jay, Alex and Kodi will put their name in)
|Escape open, have made a sub committee: Alex, Kevin, Jason, Scott. Have looked at layouts for tournament. Looking to sell more sponsorships. Prodigy possible equipment sponsor. registration opens mid-may.
May 1 membership drive. The city is hesitant with Covid. Despite our safeguards (virtual meeting, online scoring, etc) Likely we wouldt need to book the course if it came to that. Would like 5-6 people at hole one to direct traffic. Also need 18 baskets so they can preview alternate pin locations, perhaps a few sleeves could be sunk?
What about prizing/payouts? We could use the entry fees, there seems to be support for this.
|Looking for volunteers for the membership tournament.
Motion to buy 9 more lights from Kodi (18 total) from Marc L, second by Kris. None opposed, motion carries
|Have been updating the website for 2021. Still need logos for sponsorships.
|Alex please proof updates to junior page.
|Dealt with signing authority. Need to pay for basket going to Donna, waiting for invoice from Escape. Will meet with Alex re accounting.
|Nothing to add.
|Have replaced Missing basket at Donna Birkmaier.
Have sent a tree layout to the city for approval. Looking to do a walkthrough with them this month.
Diefenbaker alternates the City is very cooperative: we have 14 sleeves. So we need 4 at least. We could also sink tournament sleeves (3) as well. Scott will send out a final layout to the board.
The city will let us use the hill in the summer, could add three holes to the hill for sure.
We could use 10 sleeves. Scott will look into pricing. Plus 3 for practice
Scott is a pricing out signage and applying for funding from the city.
Some talk about the city putting in random baskets in parks for putting etc.
City wants something done around tee boxes at Reid, we may need to convince them to use shale?
Do we need to protect people at practice area at Reid? Perhaps signage could help with this.
When do we move to parking lot of Dief for hole 1. We could start with the Escape Open.
League will move to the lot as well and start on the current 13 (this will be the new hole 1)
|Any other Business?
|Jay would like to move the good baskets from Birkmeier to Dief and swop. Seems to be support.
Either before League. or wait until Escape Open.
Do we have a tent? James L? Need something for the women’s tournament.
|Motion to adjourn
Present: SC, WC, CM, KB, JW, KP, ML, JL, Ty, Alex, JC joined late
Regrets: Andy P,
Note Taker: Casey
|Call to order
|SC call to order 9:09, Scott to chair meeting in JC’s absence
|Accept last meeting minutes
|motion to accept, ML. 2nd KP
|Possible new sponsor, ML
|Nothing new. Excited for the warm weather.
|Received application form to apply for city funding for signage. Andy is 50% done sign design.
New pin loc at Diefenbaker: layout pins and suggested pin loc on a map to send to the board, then the City. We can expose membership to the layout at the membership drive and take feedback.
Haven’t heard back from Donna community assoc.
|SC to move foreword layout of Diefenbaker and Application for signage funding.
|Registration page is live.
|Found an intown place to do tags. Finalizing schedule, will post on the web site
Plan to go ahead with pre-league.
|Kris, will post schedule on line. Tags to be ordered before start of league.
|Opened up Junior program registration on Feb 22. 22/28 spots are full. 20 are juniors.
Sponsors: escape (TBD), Disc Store ($10 gift card sponsor originally, upped it to $15-20USD), Disc Golf Strong (activities and some giveaways), Prodigy (some discs, maybe custom print, and swag?), also some local businesses on 8th st (Should be a few).
9 Coaches have signed up, Disc store 50% off coaches jerseys.
Please help pump sponsors.
|Some trouble with Disc golf scene, JL is helping to sort out the tech. Membership drive is ready to open tonight, this is 60 days notice. Multiple divisions depending on registration. Flex tee-time. Membership fee +$5 am, $10 pro. Can have a mix of different divisions on one card via udisc scoring.
Will start on other tournaments. Need to hear back from Chris Hoyt, our provincial rep.
Escape Sports is the title sponsor (Escape Sports Open, for Saskatoon Open). Could be a B-tier easily? Will form a small committee.
WP: working on a 1-day Women’s tournament may 8.
|KP: Build a sponsorship sheet
|KB: To put sponsors on website, will wait for list incoming on 2021. JL will help
Will build a schedule that can be posted on line, may put QR codes at courses?
|Cheques have been deposited.
Looking at signing authority.
Need a quote from Escape for Donna #3 basket.
|SC will ask Escape for quote.
JC will work with Kodi on email etc to help with tournaments.
|Marc, a sponsor
|Somewhere else Pub, interested in talk. Funds are a bit low due to covid, but would like a proposal.
|ML, will speak with Somewhere else
|Motion to adjourn
|Motion JW, 2nd KP. 8:49